Pay Me Maybe:
Payments, Reimbursements & Procurement
Payments, Reimbursements & Procurement
While a PCard is required to order from the UM business account with this supplier, employees who do not have one can create a list of desired items from this company’s website to send to a PCard holder for purchase, thereby avoiding the tax charged when making a personal purchase.
What is Amazon?
Before traveling for university business, employees are encouraged to book travel through this U-M preferred system.
What is Collegiate Travel Planners (CTP)?
This eForm ensures that new employees are set up in the payroll system to receive their paychecks.
What is the ET New Hire eForm?
This federal agency is one of the most common sponsors of SRC research and is known by its three-letter abbreviation relating to health.
What is NIH?
This acronym refers to the committee that reviews and approves research involving human subjects at U-M.
What is the IRB, or Institutional Review Board?
A requisition is submitted in M-Pathways to generate this, representing UM’s commitment to pay for the item or services.
What is a Purchase Order?
This new hosting limit set at $30 per person per day took effect July 1, 2026.
What are refreshments/snacks?
Remote work agreements for employees wishing to work in this location require employment law review/approval by ISR HR in addition to SRC.
What is out of state/country?
This is U-M’s off-campus indirect cost rate.
What is 26%?
This federal regulation governs the privacy of student education records and limits who can access them.
What is FERPA, or the Family Educational Rights and Privacy Act?
This form is used for non-employee reimbursements that are not travel or hosting.
What is the Payment Request Form?
Pulled at the time of booking, this is attached to the Emburse report as documentation of the reimbursable amount when personal days are added to travel.
What is a flight comparison?
This form, available as an eForm, is used to process taxable reimbursements for out-of-pocket expenses that exceed the 60 day reimbursement threshold.
What is the Personnel Transaction Form (PTF)?
This agreement allows a project to continue beyond its original end date without additional funding.
What is a No-Cost Extension (NCE)?
This federal regulation establishes principles for the applicability of costs to federal funding, including whether allowable costs should be treated as direct or indirect costs.
What is Uniform Guidance (UG)?
This process is used to pay non-employees for services such as editing and consulting. Payment may be processed by Accounts Payable or Payroll depending on the person’s citizenship status and/or taxability of the service.
What is PeoplePay?
Hosting events which include this always require pre-approval by the SRC DO. Requests are sent to START for review.
What is alcohol?
This process ensures compliance with the Federal Acquisition Regulation (FAR), required for employees working on some federal contracts.
What is E-Verify?
This document is required for NIH proposals and consists of 30 lines of text.
What is the Project Abstract/Summary?
This central office provides digital accessibility review for unit purchases.
What is the DEO, or Disability Equity Office?
This tile in Wolverine Access is used to request Procurement assistance to create new or amend existing contracts.
What is Marketsite+ (Browse Only) ?
This form is used to reimburse employed students when the expense is not related to their employment.
What is the Travel and Business Hosting Expense Form (TBHER or TER)?
This medical benefit is applicable to non-seasonal temporary employees who will consistently work 30+ hours per week for more than three months.
What is Employer Shared Responsibility (ESR)?
As of January 25, 2026, NIH requires this online system to prepare the Common Forms for Biographical Sketch and Current and Pending (Other) Support.
What is SciENcv?
This required training, mandated for all U-M researchers and staff working on federal grants, covers the responsible conduct of research and must be periodically renewed.
What is Responsible Conduct of Research and Scholarship Training (RCRS)?