Care Coordination
How long do you have to respond to correspondence?
48 business hours or 2 business days.
No!
You need to be in communication with a children's CM.
How long do you have to input a log note? What is the exception?
5 business days!
Unless it is the last day of the month.
IBSSP
Individual Behavioral Service and Support Plan
What is the State SLS plan year?
07/01/2023-06/30/2024 (Current) but July to June
What is Imagine!'s zoom etiquette?
Cameras on and muted (when able)
What tool is best to use from the z drive to determine a client's start date?
Dates Calculator
How soon can you hold an IP Meeting?
90 days prior to the end of the current plan.
NMT
Non-Medical Transportation
What children's waiver does NOT bypass the DD waiver waitlist?
C-HCBS- they enroll onto SLS.
What are the most common documentation that we scan and keep copies of upon enrollment?
Birth Certificate
Social Security Card
Medicaid ID Card
What form is needed for enrollments onto a new waiver but not the annual IP?
PMIP
Professional Medical Information Page
How long is the 100.2 valid after the IP meeting, before it needs to be re-done?
10 business days!
HVMAT
Home and Vehicle Modifications and Assistive Technologies
What folder in the z drive do we track PHI and PMIP's
CM BUSINESS SUPPORT
If you are going to be out of the office for more than for hours of the day what do you need to remember to turn on?
Email auto-replies
Age Outs- How many 803's should be completed when a child ages out and goes onto an adult waiver?
2!
One, the children's CM will complete for ending one waiver.
Second, the adult CM will complete one for starting a new waiver.
How often do ROI's need to be updated?
Annually!
EPSDT
Early and Periodic Screening Diagnostic & Treatment
What are the important four types of contact, in regard to case notes?
Summary Report- Quarterly Contact- QMV's
Monitoring Contact- Uncscheduled- IR's
Complaints
Complaint Follow-up
Where do alternative work schedules need to be stated?
In a CM's email signature
In regards to transfers, who decides the client's start date?
The new CM! If the client is coming to Imagine! then you choose (with the help of the dates calc)! If the client is transferring out of Imagine! the new CM at the other agency will choose.
What are the 3 important dates for 803's?
Mail date- 11 days prior to the effective date of change.
The Effective Date- The day the change takes effect
When the client needs to respond by- 60 days from the MAIL date.
ICF-IID
Intermediate Care Facility for Individuals with Intellectual Disabilities
What items should be cookie cutter in each client's folder?
IP folder
Revision folder
Correction folder
IP Memo doc