Phase 1 - Planning
What is the rule of two?
If there are two qualified, capable, and interested small businesses identified, it must be set aside for small business.
Where in the Teams Channel can you find the blank justification documents?
Code 200 - QAPM Folder - Code 200 Acquisition Forms - Sole Source Forms October 2023
When are you required to have record of checking SAM?
- After receipt of quotes
- Before award
Which clause consolidates many executive orders/clauses into one location and requires you to check applicable clauses within it?
FAR 52.212-5
What does Cradle-to-Grave mean?
means handling ALL procurement (PCO) and administrative (ACO) tasks; this INCLUDES contract close out.
Correct the order of descending hierarchy:
- NAVSUP Contracting Handbook, NMCARS, FLCN Contracting Handbook, DFARS/PGI, FARS
FAR, DFARS/PGI, NMCARS, NAVSUP Contracting Handbook, FLCN Contracting Handbook.
A Limited Source Justification (LSJ) is used for...
GSA/FAR Part 8 Buys.
When checking SAM, which of the following are the reports that need to be checked?
A. Entity overview, reps & certs, exclusions, and responsibility/qualifications.
B. Entity overview and responsibility/qualifications.
C. Supplier Risk.
D. Reps & Certs
A. Entity overview, reps & certs, exclusions, and responsibility/qualifications.
Should you create and authenticate your CAR before or after running a PDS validation?
BEFORE.
Once full delivery is confirmed and the final invoice is paid, the contracting team will ________ the contract, which is the last step in the contract lifecycle.
Closeout
Where can you find the FLC Norfolk Approval Threshold?
- NMCARS Annex 4
- FLC Norfolk Contracting Handbook Annex 1
- DFARS Part 16
- FAR Part 13
FLC Norfolk Contracting Handbook Annex 1
Provisions are included in ________ and clauses are included in _______ and ________.
Solicitations and solicitations and contracts.
Put the following steps in the correct order of operations:
1. Receive KO approval for the Justification for Sole Source
2. Evaluate Quotes
3. Post the Request for Quote
4. Receive Small Business Specialist/KO approval for the 2579, Small Business Coordination Record
1, 4, 3, 2
What is the key consideration during the award phase to ensure fairness in contracting?
Ensuring compliance with the evaluation factors/criteria.
Is post-award notice required when the posting could compromise national security?
BONUS: Provide the FAR reference.
No, per FAR 5.301(b).
Match these justification documents to the corresponding FAR Part OR Subpart:
- ETFO, SSJ, LSJ, J&A
- FAR Part/Subpart: 8.4, 13, 15, 16.5
- LSJ & FAR Subpart 8.4
- JSS & FAR Part 13
- J&A & FAR Part 15
- J&A & FAR Subpart 16.5
Put the following steps in the correct order of operations:
1. Conduct Market Research
2. Post solicitation
3. Review the Purchase Request Package and workload assign the PR in SPS
4. Determine the Acquisition Strategy and get concurrence from KO
3, 1, 4, 2
Which of the following may be used to determine a contractor responsible:
A. SPS
B. SAM
C. FAPIIS - Responsibility/Qualifications
D. CPARS
E. MyNAVSUP
F. SPRS
B, C, D, and F
What three documents follows the contract process and can be used to plan out the "next step" when working through a contract?
- File Index Sheet
- NTE SAT Award Documentation Record
- PROTRACK Buy Page
All valid changes to a contract or to an order must be made __ _______ by the ___; and are referred to as an modifications.
in writing and KO.
When a new purchase request assignment is received, as the contract specialist, what actions should you take within 1-2 business days?
- Workload assign the PR in SPS.
- Complete the Technical Screening sheet.
- Contact you customer/send your initial email
- Create your efile
Assign the appropriate PIID to each FAR part or subpart:
- FAR Part/Subpart: 8.4, 13, 15, 16.5
- PIID Symbol: Q or R
*PIID = Procurement Instrument Identifier; this is the letter that shows up in a solicitation number generated by SPS. Ex: N0018923Q0100 (DODAAC, FY, PIID, Serial number)
FAR Subpart 8.4 - PIID: Q
FAR Part 13 - PIID: Q
FAR Part 15 - PIID: R
FAR Subpart 16.5 - PIID: Q/R
Where can you find various Price Analysis techniques?
- FAR 15.404-1(b)(2)
When is Federal Award Performance and Integrity Information System (FAPIIS)/the Responsibility/Qualifications section of SAM required to be checked?
Actions greater than the SAT.
Name other common post-award or administrative actions:
- managing invoicing issues
- Executing modifications for any changes to the contract
- Confirming delivery/full performance
- Exercising options to continue performance