Campus Currency
How many days in advance should a purchase request be submitted?
What is 20 days?
You are hosting a tabling fundraiser and have submitted the campus pulse request - what important step do you need to complete in order to have a food fundraiser?
What is the Food Event Application?
What two documents must you provide to your SEL advisor 7 days prior to leaving/traveling?
What is the roster and Emergency Action Plan?
What form(s) in order need to be submitted for a group to host the following types of events all requiring purchases:
- General Body - No Food
- Networking Event with Food
- Charity Walk - No Food
What is:
General Body 1) Campus Pulse Request 2) Purchase Request
Networking Event 1) Campus Pulse 2) Food Event Application 3) (if using catering) AFS 4) Purchase Request
Charity Walk 1) Campus Pulse 2) Land Use Request 3) Purchase Request
What is the minimum lead time for an AFS appointment?
What is 3 weeks?
When fundraising what method should be used to collect funds?
Bonus: Which ones should not be used?
What is the Storefront?
Bonus: What are Venmo, Zelle, Cash App, etc.?
Which of the following is considered a TCS Food?
Brownies
Whole Fruit
Smoothies
Doughnuts & Muffins
What are smoothies?
What is the minimum required time for a travel request submission?
What is 4 weeks prior to the registration or prior to your departure date, whichever comes first?
What form do you need to fill out to be on the Student Union Plaza for tabling, etc.?
What is a Student Union Tabling request?
What spaces can be reserved for an event (i.e., meeting, etc.) and do not allow for food?
What is Academic Spaces?
A vendor requires a signature, as you nor the advisor or SACL Finance can sign on behalf of the university, how long can it take for a contract to be completed at minimum?
What is 12 weeks?
Within what travel time must all caterers/vendors providing Temperature/Time Controlled food be located?
What is 30 minutes?
Your RSO is traveling weekly in the Amherst and Hadley area, what steps should you take for this?
What is submit a Campus Pulse request for the weekly meeting, as no travel request is required?
This form is required anytime you'll need to reserve a space that is outdoors and not the student union plaza.
What is a Kuali Internal Land Use Request?
What are the major event deadlines for the Fall & Spring semesters of FY26?
What is December 7th & May 3rd?
True or False: When traveling the travel request shows as encumbered in your campus pulse balance.
What is false: you need to track how much you are spending yourself as it will not show until payment goes through.
This training and forms are requirements for hosting a bake sale, providing pre-packaged foods or hosting/participating in a farmer's market.
What is the Food Allergy Awareness and Food Handler Illness Reporting Agreements and the Food Safety Training?
Your RSO has a travel event coming up, what step(s) do you need to take?
1. Traveling outside Amherst/Hadley area for a service/advocacy event.
What is a travel request, roster and Emergency Action Plan?
This department evaluates the risk of events and needs for EMTs, Crowd Managers, UMPD and Food Safety.
Who is EH&S?
How far in advance should an outdoor land use request be submitted?
What is at least 4 weeks in advance?
Your group wants to make a purchase for an item that is not on your FY26 budget, but you want to use Fee money to purchase the item(s), what should you do?
What is choose the line item that the funds will be pulled from. This means that line item will not be able to be purchased, but the funds can be reallocated.
Note: Exception is if the item was zeroed out by the Ways & Means - then Revenue needs to be used
This training and form are required for events which have TCS food preparation with auxiliary enterprises oversight
What is the EH&S OWL on-line Server's Food Safety Training & Food Handler Reporting/Illness Agreement.
While traveling if the SASP card declines /is not on file and its during business hours (10 am - 5pm, Monday - Friday), what department/number should you call?
What is SACL Finance 413-545-1282?
Who is the primary contact for the EMS Services?
Who is Dominic Singh?
Name the tool and where it is located for seeing important deadlines, training dates and meetings.
What is the ESO Calendar and The SORC SharePoint?
Outside of tabling to fundraise what are other resources available on the campus that groups can apply to or create?
What are UMass Gives, MinuteFund, and/or grants?
In order of completion, what are the steps to hosting a tabling fundraiser?
1. Submit a Campus Pulse Request.
2. Submit a Food Event Application - be sure to select the correct type of food (if you are making it (bake sale) vs you are buying it (pre-packaged).
3. Submit a Purchase Request for any needed items.
4. Submit a Tabling Request.
5. Ensure your Storefront is ready to use.
6. Print out the Kuali approval, list of your ingredients and complete all necessary trainings.
Which of the following are non-allowable expenditures per SACL Finance?
A. Grubhub/DoorDash/Postmates
B. Uber/Lyft
C. Airbnb/Vrbo
D. Parking & Tolls
What is A, B & C?
Name the roles for these two people:
Maryanne Steele
Marie McCourt
What is Director of Campus Safety?
What is Regional Manager - Green Mountain Concert Services?
What are the three sections of resources on The SORC SharePoint site?
What are Event Resources, Eboard Management Resources and Running an ESO & Other Best Practices Resources?