Printer Sharing Steps
What Windows settings menu do you open first to start sharing a local printer?
Settings > Bluetooth & devices > Printers & scanners
Which permission lets a user send their own print jobs to a shared printer?
What is the first step to connect to a shared printer from another computer?
Go to Settings > Bluetooth & devices > Printers & scanners > Add a device
Why set a default printer?
Saves time and reduces the chance of printing to the wrong printer.
Which app in Windows allows you to see and manage all installed printers?
Printers & scanners in Settings
On which tab in Printer Properties do you enable printer sharing?
Sharing tab
Which permission allows changing a printer’s settings and sharing options?
Manage this Printer
If you don’t see your printer listed, name one alternative connection method
Find by name, Find in the directory, Add using TCP/IP, or Manual settings.
How does Windows automatically choose your default printer by default?
By selecting the most recently used printer at your current location.
If you can see a shared printer but can’t print, which two areas should you check first?
Permissions and Network discovery/file sharing settings
What must you turn on before others can use your shared printer on the network?
Network discovery and file and printer sharing
Which permission lets a user pause, restart, and reorder all print jobs in the queue?
Manage Documents
By default, can standard users install printers?
Yes
What option must you uncheck to manually set your default printer?
Let Windows manage my default printer.
What is one reason a printer might not appear when trying to connect?
Network profile is Public instead of Private (or network discovery is off)
Why might you add additional drivers when sharing a printer?
To support other Windows versions and prevent users from manually installing the wrong driver.
By default, which group is assigned the Print permission for a shared printer?
Everyone
What method might you use if you know only the IP address of the printer?
Add a printer using a TCP/IP address.
Where do you go to set a printer as default manually?
Settings > Bluetooth & devices > Printers & scanners > Select printer > Manage > Set as default.
Where can you go in Windows to manage printers beyond what the Settings app allows?
Print Management or Devices and Printers
Which Windows network profile type should be selected to share a printer?
Private
Can a user have the Manage Documents permission without having Print or Manage this Printer permissions?
Yes
Which option lets you search for printers by location or feature?
Find a printer in the directory
Can you have multiple default printers in Windows?
No
What is the purpose of the spooler service in printing?
To queue and manage print jobs before sending them to the printer.