Event Planning
How many weeks in advance should supplies be ordered before an event?
2 weeks
Name one thing you should do at the start of a gel event
-Have all participants and IPALs sign in
-Introduce yourself, welcome participants
-Give any necessary instructions for the event
True or False: Programming requires a presentation
-False: programming can consist of a range of activities designed to fulfill the goals and objectives of an event
What is the IPALs mission?
-We are a student group dedicated to fostering a welcoming environment for international students at UC and in the Cincinnati area. All voices are heard in IPALs; we strive to understand and celebrate everyone’s personal story. With the goal to step outside of our own cultures and implicit biases, we hope to build bridges across cultures and provide a space for all.
Where did we go on the winter retreat?
-Higher Ground and Perfect North
Name 3 ways to market an event
-Newsletter
-Flyer
-GetInvolved
-Social Media
-Discord
Name a way to engage participants at an event
-Active listening
-Everyone participating
-Don't let one person monopolize the event
-Thank attendees for coming and encourage them to attend another event
What was the focus of 1 all-body meeting this semester?
-Making conversation / event management
-Strategic planning
What are the 3 components of an action plan?
-Commit
-Build awareness
-Seek leadership
What was this year's prom theme?
-Mermaid Masquerade
An IPALs planning committee helped with what event?
-Halloween Bash
-Winter Retreat
If someone appears to be isolated at an event, what would you do?
-Introduce yourself, engage in small talk, invite them to participate with you, introduce them to other IPALs and friends
Name one of the programming activities at prom
-catering
-photobooth
-dj
What is a strategic plan?
A strategic plan is a clear roadmap that outlines where an organization wants to go, how it will get there, and what it needs to succeed.
Name 3 pod events
-Crafted With Love: Valentine Card Crafting
-Spring Wings: An Origami Affair
-Controller Clash: Console Game Night
-Dance Across Borders
-Global Fusion: A Cultural Showcase
-create community
-increase awareness
-provide a learning opportunity
What is the importance of assigning roles for an event?
-clear responsibilities
-better organization
-saves time
-improves communication
-increases accountability
During the winter retreat, we learned about this on campus resource
-Learning Commons
Name 1 reason to craft a strategic plan
-To understand your responsibility in IPALs
-To understand the mission of IPALs and how your expectations contribute to this rationale
-Writing a strategic plan is a transferrable skill both in your personal and professional life
Name 4 GEL events from this semester that were not pod or recruitment events
-game night
-Chinese action movie night
-prom movie night
-bagel day
-mini muffin day
-mermaid mask making
-grad cap decorating
-super bowl watch party
Why is a post-event evaluation important?
-provides feedback that will inform future event planning
-identifies whether or not you've met your goals and objectives
What is the most important thing to do the day before an event?
What programming is provided for new IPALs?
-How to IPAL session
Name 1 of the 4 phases of a strategic plan
-Goal phase
-Options phase
-Obstacles phase
-Do phase
Name all 5 recruitment events from this semester
-Korean Movie Night
-IPALs Info Session
-Kickball (Wallyball)
-Mafia & Mocktails
-Bollywood Dance Workshop