Basic Attendance Setups
True or False: A Full-Time Equivalency (FTE) is required for ALL Students.
What is True
By default, what attendance code is assigned to all students?
What is Present.
What percentage of an enrollment period does a student have to be absent in order to be considered Chronically Absent?
What is 10 percent. Chronic Absenteeism counts all absences, not just unexcused. This includes excused absences and suspensions.
Attendance is first recorded by this member of a school's staff?
What is the Classroom Teacher.
By default all students are marked with this attendance code until an alternate attendance code is entered by a Teacher or Administrator.
What is present.
Attendance Conversions serve this purpose in PowerSchool.
What is - Attendance Conversions are used to calculate attendance values in PowerSchool based on Period, Code and/or Time.
Schools should use this code for students who are out of school with a COVID-related illness, but are completing assignments virtually.
What is SC-VTP.
SC Regulation 43-274 outlines and defines Truancy. What are the three levels of truancy in South Carolina?
Truant- 6-17 years of age with three consecutive or five total unlawful absences.
Habitual Truant - 12-17 years of age with additional absences after an intervention plan.
Chronic Truant - 12-17 years of age with continued unlawful absences.
True or False. Charter Schools are exempt from Laws and Regulations that govern student attendance, therefore there is no need for attendance to be taken in PowerSchool.
What is False. Charter Schools are not exempt from taking, updating and monitoring student attendance. Accurate attendance and record keeping is important for documenting Truancy and Chronic Absenteeism.
These grade levels are allowed (under SCDE guidelines) to take daily attendance.
What are Elementary School (Grades K-5) with the exception of Charter Schools whose charter states that 6th grade is Elementary.
At the beginning of each school year, several attendance codes must be reviewed and manually updated (if needed) after initialization. Name three.
What are:
SC-Nurs - Nurse
SC-PN - Parent Note
SC-IMM - Immunization
SC-BTRD,SC-UTRD, SC-ETRD -- All tardies.
True of False. For middle and high school students, taking attendance during homeroom is sufficient.
What is False.
This school level report should be used to review all students that have met one of the three levels of truancy. It also serves as an aid when entering Truancy Incidents in Incident Management.
What is the SC41 Truancy School Detail Report.
A student that was previously absent returns to school with an excuse documenting a lawful reason for missing an entire day of school. What is one potential attendance code for documenting this excused absence?
What is one of the following:
SC-EX, SC-MED, SC-PN -- An Attendance Code that is categorized as Excused should be used to document this student's absence.
True or False: Custom Attendance Codes and Categories are permitted by the SCDE.
What is False.
Only SCDE approved Codes and Categories are permitted.
When setting up Attendance Conversions, which values must be populated?
A. Period, Code and Time
B. Period, Percent Period and Percent Time
C. Time, Percent Period and Percent Time
D. All of the above.
What is A - Period, Code and Time.
When a school closes due to inclement weather, what attendance code should be assigned to students?
What is SC-VIRM.
True or False. A school does not need their own Attendance Policy since there are Laws and Regulations that govern student attendance.
What is False. All schools must have an attendance policy.
After updating attendance but before running Truancy Reports, these two steps should be followed to ensure the most updated and accurate attendance data.
What are "Refresh Attendance Views" function and the "Truancy Update Process."
Charter Schools can use their Autonomy and mix "Daily" and "Meeting" Attendance for students in Grades 6-12. True or False.
What is False. Schools must take meeting attendance for students in Grades 6-12.
Name at least two of the primary Basic Attendance Setups require that review and/or modification annually.
What are:
Attendance Code Categories, Attendance Codes, General Attendance Preferences, Attendance Conversions, FTE Setups
Which of the following codes is a Present Attendance Code?
A. SC-ETRD -- Excused Tardy
B. SC-HMBD -- Homebound
C. SC-FT -- Field Trip/School Activity
D. All of the above
What is D - All of the above.
Per the SCDE Pupil Accounting Manual, "A pupil shall be dropped from membership on the day with the number of unlawful days absent exceeds this number of consecutive days."
What is 10 days. The student should be dropped from membership on day 11, after accruing 10 consecutive unlawful absences.
This Report can be used to determine a student's consecutive absences by absence code.
What is the Consecutive Absences Report.
Data and Reporting > Reports > System Reports > Consecutive Absences
These Grade Levels are required to take meeting attendance.
What are Grades 6-12 (except for a Charter School whose charter states that 6th Grade is Elementary).