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AmeriCorps Basics
Grant Compliance
Fiscal Facts
Potpourri
Common Findings
100

What phrase begins the AmeriCorps Pledge?

 “I will get things done.”

100
Program Progress Reports are due in what system and how often are they submitted?
Due in OnCorps, Submitted Quarterly.
100

Fiscal Reports are submitted in what system and how often?

Submitted in SAGE and OnCorps , quarterly

100

Members must complete this training on their first day, covering topics like prohibited activities, timesheets, and rules of conduct. 


What is Member Orientation

100

What are common findings found during Program Monitoring?

Program:  

  • Program Directors did not conduct mid-year and end-of-year evaluations (if applicable at the time of monitoring) 

  • Did not maintain the member file 

  • Did not comply with 8 day enrollment or 30 day exit rule.

200

Members must be enrolled in eGrants within this many days of their service start date.


What is 8 days?

200

What document verifies member service hours?

Timesheet

200

Food costs are unallowable unless...

  • If members or staff are participating in an AmeriCorps training that is six (6) hours or more that is supported by an agenda and sign-in sheet, 

  • If the food costs are expressly included in the approved AmeriCorps/AMERICORPS budget narrative.

  • If a staff or AmeriCorps member is in travel status (outside of the county where they live or as defined by your organizational policy),

200

This is the minimum number of years member files must be retained after the member completes their term of service.


All member files and timesheets must be kept for a minimum of seven years beyond the end of the final set of program and fiscal reports submitted by the NJ State Commission since we are considered the primary grantee. All member files for members who were 55 years of age or older at the time of enrollment should have their files retained for a period of 10 years.

200

Name 2 Common Findings of Performance Measures Monitoring?

Performance Measures: 

  • Data collection instruments not measuring what they are supposed to measure and not yielding consistent results 

  • Pre-assessments are not utilized to get baseline data so that changes can be objectively assessed, rather than measuring perceptions of change retroactively 

  • Program did not clearly identify and distinguish outputs from outcomes while maintaining logical alignment 

  • Programs consistently do not achieve their performance measures

300

What document describes the duties and responsibilities of an AmeriCorps member?

Position Description

300

What is the percentage of member service hours that can be logged as training?

20%

300

Budget modifications that exceed this percentage of a line item require AmeriCorps approval through the State Commission?

10%

300

What is the last Calendar Date in which a FT 1700 HR. Member can be enrolled this year?

What is November 1 
300

Name 2 Common Findings During the Monitoring of Member Timesheets?

  • Members did not provide adequate detail of service and activity 

  • Members did not note details of time in for the day, time out for the day and any breaks taken in the narrative section 

  • Members, Site Supervisors and Program Directors aren’t reviewing and signing the timesheets consistently 

400

If a member serves less than this percentage of their term, they typically receive no education award.


What is 15%?

400
What is the sequence in which Member Timesheets are reviewed and signed?

Member Weekly 

Site Supervisor Bi-Weekly

Program Director Monthly 

400

How do staff on AmeriCorps Budgets document time and effort?

Personnel: Every individual on the federal or grantee share of the AmeriCorps grant must maintain a timesheet to document personnel costs.

400

This federal regulation establishes the Uniform Guidance that governs financial management and grant administration for AmeriCorps Grants. 

What is the 2 CFR Part 200.

400
Name 2 Common Findings of National Service Criminal History Checks?

  • Programs used incorrect repositories for NSCHC’s 

  • Members started serving before being cleared and/or properly enrolled in eGrants 

  • Programs did not get their NSCHC checks cleared with the New Jersey State Commission 

  • Programs did not use Truescreen or the correct Truescreen account 

500

Name three prohibited activities.

Examples:
Lobbying
Political campaigning
Religious instruction
Union organizing

500

What could happen if required documentation is missing during monitoring?

Costs may be questioned or disallowed.

500

Grantees will be asked to submit the following financial supporting documentation for close- out:

Residual Supplies Form 

Equipment Inventory Form

Member Payroll Report

General Ledger

500

How many calendar days can an AmeriCorps Member have as a break in service before they are required to complete a new NSCHC for a consecutive term? 

What is 180 calendar days. 
500

Name 2 Common Findings found in Fiscal Monitoring?

  • Fiscal: 

  • the match is not met, undocumented, unreasonable, not approved in budget or uses unauthorized Federal Funds: 

  • Cash and in-kind not supported by adequate documentation or verifiable grantee records 

  • Other Federal funds used as match without documentation from the Federal source authorizing their agreement 

  • Match claimed was not necessary to operate grant or outside of grant period 

  • Program not meeting both statutory and budgetary match