ACPS Procurement Administration
The name of the P-Card Administrator
Who is Chandra Wilson
Can be awarded for up to 2 years
This method requires a quote
Only on practicable provider
Sole Source
Ture/ or False: All public entities in the Commonwealth are required to follow these policies when taxpayers' dollars are being utilized.
True
Another name for competitive negotiations
Request for proposal
A minimum of 3 quotes is required
$10,001-$30,000
All work requests for Procurement begin once your request/ quote is entered into this?
The Procurement Service Request Portal (PSR)
Preferred method when the health and welfare of students and staff are at risk
Emergency
True/ False: Dollar thresholds, procurement methods, allowable, and prohibited purchases are defined here and it is the duty solely of the Procurement Office to adhere to these rules.
False: Dollar thresholds, procurement methods, allowable, and prohibited purchases are defined here, and it is the duty of every public entity, at every level, to adhere to these rules. This duty does not rest with Procurement alone.
Request for Quotations (RFQ)
Request for Information (RFI)
are both forms of
Informal Competitive Solicitations
Procurement policies are located here on the ACPS website
School Board Policies
Section D: Fiscal Management
The only office that can authorize, approve, and negotiate price increases with the vendors for existing contracts.
Who is the Procurement Office
$80,000
Professional Services Threshold
It is a subsection of the Code of Virginia that defines and regulates the process and policies associated with the expenditure of public funds at the local and state level.
The Virginia Public Procurement Act
All formal solicitations are posted here, Virginia's e-procurement system
eVA
www.eva,virginia.gov
Exceptions to Competition
Sole Source
Emergency
Cooperative Procurement (Riders)
The name of the Capital Projects Buyer
Maryam Zahory
The purchase from another public body's contract, which does not include construction.
Cooperative Contracts or Riders
The inspection of records, contracts and other public records relating to procurement transactions shall be open to the inspection of any citizen, in accordance with this
Virginia Freedom of Information Act
Formal document found in Canvas and the PSR to initiate all competitive solicitations, includes the statement of needs/ scope of work, and the funding type
VITA is also known as
Virginia Information Technology Agency
The only individuals who have signing authority to execute contracts and agreements; that bind ACPS.
In the exact order
Procurement Director
Assistant Procurement Director
Superintendent
Chief Financial Officer
Bulk purchases of commodities used in road and highway construction and maintenance, aggregates shall not be made by______ or _____
Public auction or reverse auction
It is the intent of the General Assembly that _____
be sought to the maximum feasible degree, that procurement procedures involve openness and administrative efficiency, that individual public bodies enjoy broad flexibility in fashioning details of such ___.
Competition, Competition
Specification, statement of work or needs, issue solicitation, review responses received, contract and award, purchase order, receipt of goods or services, evaluation.
Procurement Cycle
Staff signing contracts or authorizing work without a valid purchase order
Unauthorized Purchases