These are used to separate business rules and identify associated transactions. Every subsidiary and GPC Corporate has their own unique number range.
What is Business Unit or BU?
100
First page of any batch to be scanned into the Enterprise scanning program. Information contained on the this will determine the workflow for the invoices.
What is a batch header sheet?
100
The software system that that allows EP to key invoice information while viewing the invoice image. This system will also allow EP to send the invoice image to the field, vendor maintenance or utility research.
What is OpenText?
200
An approval signature is required for invoices over this amount
What is $500
200
The terms for all credits should be
What is 00000 – Due Immediately
200
"Chart of accounts that will impact the General Ledger. The following are GPC1 __________: Business Unit, Account, Operating Unit, Department, Product, State_Prov, Subaccount, Project."
What is a Chartfield?
200
Subsidiary identifier for the business unit (BU) 20900
What is the BU for Motion Industries Canada?
200
Number associated with the stage the invoice is in during the work flow process.
What is a task?
300
Intercompany payments should be keyed to this pay group
What is IC
300
Except for 90500 which pay group do you not key to from the following – CA, GT, IC, MC
What is GT – Garnishments and taxes
300
This is used for Peoplesoft chartfield account coding. Some chartfields will not require any information, but is still contained on this item for global use.
What is coding stamp?
300
Used on the batch header sheet, this identifies if the invoice group has any PO associated invoices following it (i.e. PO Related) or not (Standard Invoice).
What is an invoice type?
300
Either the ‘%’ or ‘*’ character added to contents in a search field will allow you to pull up additional information with the search criteria.
What is a wildcard?
400
This subsidiary from the following list is not an Inter-company vendor on the PS system – EIS, Raylock, APG, Seacost, UAP, RMDS
What is Raylock
400
The maximum number of pages in an SPI Batch
What is 60 pages
400
Identifier of next level of a subsidiary. Also known in legacy terms as a branch.
What is an Operating Unit or OU?
400
Where images of invoices are stored.
What is a content server?
400
Message given when the validation of chartfield criteria is incorrect after an invoice is entered/approved in OpenText.
What is a combo edit error?
500
This subsidiary from the following list is an Inter-company vendor on the PS system – Altrom, Balkamp, Light Fabrication. Raylock, TW Atlanta, UAP
What is Light Fabrication
500
Name 3 types of invoices are sent to SPI
What is Ocean Freight, Utilities: Coded/Un-Coded, Credit/Debit Memos, Consignments, Indirect Expenses
500
Previously used identifier codes for subsidiaries.
What is Legacy?
500
Used by OpenText to distribute workflow to specified work groups.
What is a naming convention?
500
Method to route invoices through OpenText to another group in the workflow.