A
This person is responsible for any aspect of selecting, preserving, or using archival materials.
Archivist
The term for authority to obtain information from or to perform research in archival materials.
Access
responsible for any aspect of the selection, preservation, or use of archival materials.
Arrangement
A policy established by an archival institution concerning subject areas, time periods, and formats of materials to seek for donation or purchase.
Collection Policy
A record originally created and stored in electronic format.
Born-Digital
The archival principle that records should be maintained in the order in which they were placed by the organization, individual, or family that created them.
Original Order
The passive protection of archival material, in which no physical or chemical treatment is preformed.
Preservation
A body of historical materials relating to an individual, family, or organization. Or an artificial accumulation of materials devoted to a single theme, person, event, or type of document.
Collection
The profession concerned with achieving economy and efficiency in the creation, use, and maintenance of current records.
Records Management
A record that can be stored, transmitted, or processed by a computer.
Digital Record
All steps taken in an archival repository to prepare documentary materials for access and reference use.
Processing
The term for removing records from a collection because they no longer have archival value.
Deaccession
This refers to a list or guide to a collection of records that helps users locate specific items.
Finding Aid
Providing information about or from archives holdings, making them available to researchers, and providing copies, reproductions, or loans of holdings.
Reference Service
The formal action of ensuring that digital objects remain accessible and usable over time.
Digital Preservation
To transfer physical and legal custody of documentary materials to an archival institution.
Accession
The clear progression of events involved with the life of records or archives, from their creation and use to their preservation in archival care.
Chain of Custody
A standard measure of the quantity of archival materials on the basis of the volume of space they occupy.
Cubic Feet (or Meters)
The protection of archival material, often by the use of physical and chemical treatments, in order to resist further deterioration.
Conservation
The process of transforming analog archival material into electronic form to support preservation, storage, and access.
Digitization
The process of determining whether documentary materials have sufficient value to warrant acquisition by an archival institution.
Appraisal
Information on the chain of ownership and custody of particular records.
Provenance
A legal document accomplishing donation of documentary materials to an archival institution through transfer of title.
Deed of Gift
The concept that records pass through a continuum of identifiable phases from the point of their creation, through their active maintenance and use, to their final disposition by destruction or transfer.
Life Cycle of Records
A set of data that describes and provides information about other data.
Metadata