Examples
A member informs you they are having surgery next week and they have a question about short-term disability. What should you do?
1) Inform your Group Leader and MCR about the member's scheduled surgery.
2) Send the member to MCR to discuss time off and short-term disability.
What does FMLA stand for?
Family & Medical Leave Act
To enter vacation/bonus/reward hours into timecards.
Group Leaders, PTLs, or Timekeeper.
Do members receive points or pay when FMLA is coded in Kronos?
No.
How many No Call No Shows can a member have before their employment with the company is terminated?
2
A member with approved intermittent medical FMLA calls-in to say they are not feeling well, and they will be unable to make it to work today. What questions should you ask the member before hanging up?
1) Ask the member if their absence is related to FMLA.
*It is the member's responsibility/burden to notify HNI when they will be using their FMLA, but asking initially helps save time and confusion around the member's absence.*
2) Ask the member if they'd like to use vacation/bonus/reward hours to cover their day off.
3) Add a comment in Kronos detailing the member's absence.
Which of the following family members are not covered under bereavement pay?
Mother/father-in-law
Aunt/uncle
Half-brother/sister
Ex-spouse
1st cousin
Aunt/uncle
Ex-spouse
1st Cousin
To enter FMLA as advised by MCR for approved intermittent time off.
Group Leaders or PTLs.
What Kronos code should only be used when there is no work for the member to do (ex: dark day)?
Unpaid Company Release
How many reward hours do new hires receive when they start?
The number of hours equivalent to the member’s normally scheduled shift.
A member’s father has passed away. The member asks if they can take an additional 2 weeks off from work to handle their father’s affairs. What should you do?
1) Inform the Group Leader and MCR the member will be using 3 bereavement days and is requesting additional time off.
2) Code Funeral in Kronos for the first 3 days the member will be absent from work.
How much FMLA-protected time off are members eligible for per year?
480 hours or 12 weeks.
To meet with members when they have a balance of 3.5 and 1 attendance credit remaining and reviews their Attendance Corrective Action Notice card.
Group Leaders.
If a member is out sick, how many absences can be grouped together and assigned one point?
Medically related absences require the use of 1 attendance credit up to one week/7 calendar days.
*This is not for a serious medical condition that would otherwise fall under FMLA. However, if the member is off work for 3 or more days you need to escalate to MCR.*
At what point threshold are members required to sign off on their Attendance Corrective Action Notice Cards?
After using 2.5 and .5 points (balance of 3.5 and 1 remaining).
A member tells you they took vacation last week because their wife had a baby. Since you know having a baby is a qualifying reason for FMLA, you check their timecard for last week and only see vacation scheduled coded. What should you do?
1) Inform the Group Leader and MCR the member was out last week because the member’s spouse had a baby.
2) Send the Member to MCR to complete FMLA paperwork.
How long do members have to work with the company to qualify for FMLA?
At least 12 months of service and 1,250 hours in the last 12 months.
To submit pay corrections when vacation time was incorrectly coded in Kronos.
Timekeeper and/or MCR.
A member requested FMLA beginning this week, but you and your Group Leader have not received an approval email from MCR for the member's absences. What do you code in Kronos in the meantime?
Unpaid Unapproved and/or any Unscheduled Vacation/Bonus/Reward hours the member requested to use during their absence.
How are the amount of points new hires receive determined?
New hires’ point eligibility are prorated based on their month of hire.
A member brings you a doctor’s note with the following limitations: Limited to working a maximum of 8 hours per day; required 10 min breaks every 2 hours; no use of upper right extremity. What do you do?
1) Do not allow the member to work.
2) Have the member wait until you have informed the Group Leader and the Group Leader has determined whether the member can successfully work safely under the restrictions.
2) Give note to MCR.
What is the difference between FMLA and short-term disability?
FMLA is a federal law that protects an employee's job while they are on a leave of absence. Short-term disability is an insurance that pays a portion of an employee’s wages while they are off of work due to their medical condition.
To enter FMLA or MED LOA for continuous time off.
Timekeeper.
A member with approved intermittent FMLA called-in on a day when their department worked 9.5 hours. How many hours of FMLA should be coded in Kronos for the day the member missed?
8 hours or the amount of time the member is typically scheduled to work (four 10-hour days, three 12-hour days, etc.).
*Legally we are allowed to assess the amount of time the member is scheduled to work - including overtime. We are reviewing our practice and will share our findings.*
How far in advance do members need manager approval on requested time off for their absence to count as scheduled time off?
Manager approval is required no later than halfway through their shift the day before the requested day off.