Early Intervention
Who must be present at an IFSP meeting?
BCBA, Caregiver, EI Coordinator, (other EI team members can also join)
What should a center BT do if they are cancelling their session the same day?
Fill out a monday.com cancellation form, notify their supervisor, request time off in UKG if applicable, and convert their appointment in CR
What minimum % of an RBT's total hours need to be supervised by a BCBA?
5%
When are BTs expected to convert their sessions?
Same day, or minimally within 24 hours
When is the Fall River Open House Carnival?
9/11 from 4-6pm
How many days do we have to bill all services indicated in the IFSP?
30
If a BT is cancelling a session the same day, how much notice are they required to give?
2 hours before the start of their shift
Who is responsible for completing RBT logs by the 5th of every month?
A BT was told 2 hours before their scheduled shift that their client cancelled and there is no coverage available. How should they bill this in CR?
Client same-day cancellation-->no pay
If you have a request for items to be ordered, what should you do?
Add it (as specific as possible) to the inventory log in the center OneNote, and discuss in SMM
How many days do we have between the referral and the IFSP meeting?
45
What should a BT do if they are running late?
Call the center and leave a voicemail or email the center
What should an RBT do if they do not meet requirements in a month?
Self-report to the BACB
A BT is already on their way to the center when they find out their client cancelled. What would they bill and what would they do?
Cancel pay (no call-no show)
They should arrive at the center and check in with SOS to be assigned coverage or administrative work
What does TTP stand for and what is it?
Total Team Production; all of a BCBA's team billable hours
When would you amend an IFSP?
Changes in hours, transitioning from in-home to center before 3rd birthday
A BT is taking a vacation in 2 weeks. How would they go about cancelling sessions?
Notify supervisor (and family if home sessions), request time off in UKG
What are the minimum monthly requirements for RBTs?
5% of hours supervised, at least 2 contacts per month, at least 1 of those contacts must be face-to-face, and at least 1 contact must be observed live with a client
A BT needed to step away to take a 20 minute phone call. How would they bill?
They would bill for only the time they worked with the client, stop billing for the 20 minutes, and resume billing for the remainder of the session they were with the client.
Where would you put additional and emergency contact info for a client?
CentralReach contact page
What must occur if a client chooses to attend the learning center prior to their third birthday?
IFSP amendment, CFRA and benefits agreement signed by caregivers, updated auth, comprehensive diagnostic evaluation completed
How should a center client indicate that they are running late, need to end session early, or need to cancel a session?
Email the center inbox or call and leave a voicemail
What are the new certification renewal requirements for RBTs?
12 Professional Development Units (PDUs) renewed every 2-year cycle
As a BCBA, what code would you bill for coordination of care with other service providers?
H0031, or 97152. Can bill 97156 if caregiver is present
What are the new assessment requirements for MassHealth primary or secondary insurance?
Norm-referenced assessment such as the Vineland, PSI, 1 skills-based assessment. 2 in-person direct assessments and 1 of which has to be in the natural environment