Confidentiality
3 things you can do to protect privacy/PHI
What is: 1. Write encrypt in the subject line of emails containing PHI 2. Ensure email are correct before clicking send 3.Complete required compliance/privacy trainings 4. Retrieve printouts containing PHI from the printer promptly 5. Use a lockbox when transporting PHI 6.Never leave your Felton laptop in the trunk of a car 7. Not share passwords
A place in CIRCE staff should check daily to see if any notes are left in draft or if any notes have been returned.
What is the Progress Note Dashboard
2 elements that must be present in the narrative portion of all reimbursable services.
What are:
1. I: The interventions used to address the client's BEHAVIORAL HEALTH needs.
2. P: A plan (what the next steps in treatment are)
A county that requires new hires to take a HIPAA/Compliance/Privacy Training
What is All of Them
The place in box to find the Progress Note Policy, The Medical Records Request Policy/Procedure and other QM Polices
What is the QM section of the Felton Intranet
Confidentiality may be broken in these situations (exceptions to confidentiality)
What is 1. When there is imminent danger to self/others 2. When an APS CPS report needs to be made 3. If there is a valid court order is issued
A place in CIRCE shows you all the client's assigned to you, their BIS Open date and the date they were last contacted.
What is "My Open Episodes Only"
What are:
1. Write an intake note that includes the admission dx established
2. Add the admission dx to the problem list
3. Create a TCM Care Plan within a Progress Note.
The annually required training staff must take before administering naloxone
Opioid Overdose Recognition or Response Training
The first place you should go in Box if you have a documentation (assessment, progress note, etc) related question
What is Clinical Documentation Standards, Source Documents
The 3 situations where PHI may be disclosed WITHOUT the client/legal representative's prior WRITTEN authorization
What are Treatment, Payment, and Health Care Operations (Definitions found in Felton's Privacy Policy)
Exhibit As can be found here in CIRCE.
What is the Program Page
Per Felton Policy, what staff must do on the first business day of each month
What is ensure that all notes have been finalized by NOON
SF and Marin: The annual SF Harm Reduction training must be facilitated by this entity and the number of Cultural Competency Training hours required each year in Marin.
Alameda and San Mateo: The number of ACBH mandatory CLAS trainings per year and the number of Cultural Competency Training Hours required each year in SM
What is the Harm Reduction Training Institute (HRTI) and 4 Cultural Competency Training Hours
What are 4 AC CLAS Trainings and 8 hours
For a full time staff the number of monthly FTF hours that is equivalent to a daily avg. of 3hrs/day.
What is 60-66 hours per month
7 Elements of a valid ROI
What is:
1.The name of the Client and 2. Their DOB
3. The name of the other party
4. The Purpose
5. The Expiration Date
6. The Client Signature and 7. Date
The method for communicating CIRCE related issues
What is the CIRCE Support Request
Training and Certification in this allows you to complete an Adult Needs and Strengths Assessment but is NOT a prerequisite for completing a Mental Health Assessment
What is the ANSA training/certification
The form that needs to be upload to the CIRCE Staff page after reviewing building safety requirements with New Hires
What is the Attestation of Site-Specific Emergency Response Training
SOGI, CLAS and SSERP are abbreviations for these 3 things
What are Sexual Orientation and Gender Identity, Culturally and Linguistically Appropriate Services, Site-Specific Emergency Response Plan
3 things to look for to determine whether a document may be a VALID Subpoena and how you should respond.
What are: 1. A Case Number 2. A Court Stamp and 3. A Signature. Respond by emailing QM@felton.org
The ONE button you must NEVER click after clicking the "finalize progress note" button
What is the browser back button. This will remove the e-signature but leave the status as showing "finalized"
3 criteria for using the code Medical Team Conference w/ an Interdisciplinary Team of Health Care Professionals.
What are:
1. The meeting is at least 30 minutes
2. THREE professionals from different disciplines are present
3.Those 3 individuals must have provided direct clinical care to the client within the past 60 days.
The "Important Dates" section on a staff page are used to track these types of trainings.
What are Onboarding Trainings/New Hire Trainings (Trainings not annually required)
The 3 things that state audits focus on and their definitions.
What are Fraud (intentional deception/misrepresentation resulting in unauthorized benefit), Abuse (reimbursement for services that are not medically necessary or fail to meet professionally recognized standards of care) and Waste (Overutilization or over-delivery of billed services. Misuse of resources)