Procurement Thresholds
Per the federal threshold, a purchase where the aggregate dollar amount does not exceed $10,000 is a _____________.
Micro-purchase
What is the document(s) which includes federal, state, and local procurement regulations for your district.
Procurement policy
In SY25-26, what is the maximum percent of your total commercial food costs that can be nondomestic (without accommodation approval)?
10%
How often must SFA staff who participate in procurement activities complete procurement training?
Annually
If your next Administrative Review is scheduled for School Year 26-27, what school year will be reviewed for the procurement review?
School Year 25-26
What must be documented when utilizing the small purchase method?
Price quotes
What required local policy prevents staff from accepting gratuities and favors from vendors?
Code of Conduct or Written Standards of Conduct
An ____________ is allowed if a product is not produced or manufactured in the U.S. in a sufficient or reasonably available quantity.
Exception
What type of procurement methods should be used for a procurement that exceeds the simplified acquisition threshold?
Formal procurement methods
How often does a procurement review take place?
Every 5 years
What is the name of a bid solicitation that uses lowest price as the determining factor and is a firm fixed price contract?
Invitation for/to Bid
If a SFA uses CASB policies, what is the 3 letter code that identifies the procurement section of the CASB policies?
DJB
What is the process which provides temporary relief for SY2025-26 for SFAs who demonstrate they cannot meet the USDA’s new threshold?
Accommodation Process
When selecting a vendor for a formal procurement, what criteria must be a primary factor when determining an award?
Price
How often does a FSMC review take place?
Every 5 years
What type documentation must be kept for all micro-purchases?
Receipts or invoices
"Requiring unnecessary experience" and "excessive bonding and arbitrary action in the procurement process" are examples of what?
Restricting competition- 2 CFR 200.319(c)
In a processed food product processed in the U.S., what percentage of the food product must contain agricultural commodities produced in the U.S.?
51% (a “substantial” amount)
Specifying only a “brand name” in specifications may restrict ________.
Competition
Name one common finding in a procurement review.
Missing language in policies, or lack of documentation for small or sole source purchase, or missing language in formal solicitations.
Through a self-certification process, SFAs can increase their micro-purchase threshold up to what dollar amount?
$50,000
What is the regulation that that allows districts to use locally grown, raised or caught as a specification?
Geographic Preference- 7 CFR 210.21(g)
What is the name of the new list added to the Federal Acquisitions Regulations that has items that have been pre-determined to be domestically not available in sufficient or reasonable quantities?
Nonavailable Articles list
A vendor who can meet the specified terms, conditions, and specifications of a solicitation is called ______________.
Responsive
What is VPL an abbreviation for?
Vendor Paid List