Disbursement
Which stage is the administrative reservation of funds?
Commitments (COM)
DFAS receives the billing event from the base to process the collection, funds move to this stage
Collections (COL)
The fiscal year in which funds may be obligated
Period of Availability (POA)
057000340000000002020D
The set of codes used to classify and record financial transactions are called accounting _______ ________.
Flex Fields
Can a certifying officer change the accounting structure selected if it is incorrect?
Yes, but the document should be returned to the originator for correction.
To enter this stage, goods/services and an invoice must be received from the vendor.
Accrued Expenditures Paid (AEP)
In this stage, an order is received from a customer, but the customer has not yet received the goods/services they ordered.
(IPAC customers begin in this stage, public customers skip this stage.)
Unfilled Customer Orders (UFCO)
Shows which DOD Department the funds belong to
Agency Code
057000340000000002020D
Identifies the mission or program of the line of accounting and is assigned by the Air Force.
Program Element Code (PEC)
0505542F
True/False: The roles of a certifying official are to review the document, check the accounting classification for accuracy, verify funds are available, enter all other applicable information, and certify the document.
True
A legal obligation of funds represented by orders, contract, or agreements.
Undelivered Orders Outstanding (UOO)
Used only by IPAC customers. Funds are moved here when a billing event is processed by the base in the accounting system.
Filled Customer Orders (FCO)
Identifies if we are buying or providing goods/services
Reimbursable Flag Indicator
057000340000000002020D
Tells you the type of funds being used. (Type of money; O&M, Construction, Personnel, etc)
Appropriation Symbol
057000340000000002020D
Documents and funds are certified in which accounting system?
DEAMS ("Approve It")
A receiving report is prepared by the organization receiving the goods/services but payment has not been made. Also known as the "Accounts Payable" stage.
Accrued Expenditures Unpaid (AEU)
In this stage, the Air Force has collected the payment but has not provided the goods/services.
Unfilled Customer Orders Collected (UFCOC)
Broken into three parts: Branch of Service, MAJCOM, document number. ("Who" these funds belong to)
Operating Entity
F6521
Identifies the specific unit responsible for/using the funds
Responsibility Center/Cost Center
330008
A Status of Funds (SoF) report is used to check the __________ of funds.
Availability
What are the stages of Disbursement Accounting? (In order)
Commitments (COM)
Undelivered Orders Outstanding (UOO)
Accrued Expenditures Unpaid (AEU)
Accrued Expenditures Paid (AEP)
Unfilled Customer Orders (UFCO)
Unfilled Customer Orders Collected (UFCOC)
Filled Customer Orders (FCO)
Collections (COL)
Identifies the nature of services and items we are purchasing. ("What" we are buying)
Object Classification/Sub-Classification
253.1124
Used to identify incurred costs during extenuating circumstances (Not all lines of accounting will have this)
Emergency and Special Program (ESP) Code
Example: 7C
The certifying officer shares ________ _________ with the comptroller for the dollar amount certified on financial documents.
Pecuniary Liability