Check Out Procedures
What items can we take from people that want to check out a mac adapter/pool table/use the piano?
- Student ID
- Drivers license
-Keys
You're the BM in Cone, CAB wants a room for a meeting from 1pm-2pm with a conference U for conference square. 109 has a fixed set up, and it is available for that time. How do you put this adder in the building report?
- Put in shift summary with "(see below)"
-Put in adders section as -109, 1:00pm-2:00pm, for CAB, approved by (your name)
Where are the assembly locations for fire evacuations for both buildings?
- Union: Across the bridge and across the street
- Cone: Colvard and west quad
You're confused about a room set up, a diagram, a request on 7pointops, etc., who can you contact?
- TaBria
-Reservations (during 9-5)
-Maybe Stephen or Desmond
What are the passwords to the movie theater touchpad, 340 touchpad, and both BM phones?
- Union phone: 194688
- Cone phone: 494949
- Theater: 1946
-340: 1988
You're on shift in Cone and realize a tabling event ended 30 minutes ago, but they haven't come back with their table or to ask for the cart. What steps do you take?
- Find their custody form
- Call the phone number they put down to tell them their reservation ended
- If they want more time, put it in as an adder/have them call reservations
Why is it important to record no shows?
Reservations keeps track of no shows, and organizations with a certain amount of no shows can be banned from reservations.
Where is the fire panel room in both buildings?
- Union: Lower level
- Cone: Loading dock
You're confused about tech or tech isn't working despite all your efforts. Who can you contact?
- Stephen
-Jace
-Avery
What are the steps to setting up a wireless mic in 340?
-Grab mic & battery
-log into computer in tech booth
-Assigned numbered mic to a room
-Go to room to make sure mic is unmuted on touchpad & works
Someone comes up to the Union desk saying they are here to pick up some tablecloths, a hiking backpack, and Uno, what steps do you take?
- Check SAFC checkout form for their organization and items reserved & fill out with your name and date
-Grab the items from the cage, and make sure they are in good condition
-Put it in the SAFC part of the building report
On shift in the Union, you see a light bulb thats out by the first floor bathrooms closest to the elevators. You notify Morgan and let you know you'll fill out a maintenance request. How do you put this information in the building report?
- Put brief description in shift summary with the time and (see below)
-Put brief description in maintenance section with ticket #
Two girls walk up to the desk to tell you there is a strange man following them saying threats. What steps do you take?
- Call campus police
- Tell Morgan/Avery the situation and that you called the police
- Get information from police
-Write & send incident report
-Put in building report
A part of the building is damaged or broken. Who can you contact?
- Morgan (Union)
- Avery (Cone)
-Desmond (Union)
What are the steps to turning on a wireless mic in Cone?
- Grab mic from closet/cabinet
- Make sure the numbered mic is unmuted on sound board
- Make sure the master is also unmuted on sound board
List 3 differences between table checkouts in the Union and Cone
- Cone uses physical custody forms/ Union uses 7pointops
-Cone used a form for all checkouts/ Union uses form for CHHS & UREC
- Cones tables can go all over campus/ Union's tables stay in and around the building
-Cones tables are found in the closet & loading dock/ Unions are in closet & 3rd floor
What is the "Event changes" section of the building report for?
We use this section any time we give an event anything that wasn't listed in their reservation
What should you do in the Union when you come back inside after a fire evacuation?
- Lift fire walls
-Open side stairwell doors
- write & send evacuation report
The doors that automatically unlock/lock are not working. Who can you contact?
- Morgan (Union)
- Avery (Cone)
Name 3 different methods for troubleshooting tech
-Switching out equipment for another one (ex. just grabbing a different HDMI)
-Turning on and off
- Checking audio/input/output settings on a laptop
What is the name of the full-time staff member that is in charge of SAFC reservations?
Casey Hurst
What information should be in an event summary?
Time of arrival
Time event ended/when everyone left
Any issues that occurred & solutions
Estimated amount of people
If they needed anything extra
Name every person you'd send an incident or evacuation report to.
-Donna
-Avery
-Morgan
-Desmond
-TaBria
-Jace
-Aly
-Stephen
-Lucian
-Abby
-Mattia
A group wants the AC/heating changed. Who can you contact?
- Avery (Cone)
-Morgan (Union)
-Ernest (Union)
- Campus standards are 70-76 degrees, must be 2 degrees outside this range to be able to change
Name all pieces that can/should be attached to a stage set up
-Stairs
-Ramps
-Railings
-Pipe & draping
-Skirting