Pre- Offer Checks
Before moving a candidate to offer, you must verify this two pieces of contact info are present and correct on the candidate profile
What are the candidate's address and email?
This is the Workday step name you select after a hiring manager has made a soft offer and you move the candidate forward.
What is 'Offer' (Move Forward → Offer)
Hourly pay rates and deviated rates for external hourly offers are referenced from this chart noted in the guide
What is the IAM Base Rate Chart (or IAM Deviated Rates Chart)
This document summarizes scope, compensation, contingencies and includes the candidate e-signature area for acceptance
What is the Offer Letter (Offer Document)?
After contingencies clear for an international candidate, this PPS action informs the recruiter and moves the candidate to the next Workday step
What is PPS informs recruiter the candidate is cleared and moves candidate to Employment Agreement (Generate Pre-Hire)
This checklist item tells recruiters to verify whether the requisition requires this academic credential field to be set to 'Yes' so the correct package will populate
What is a required degree (education requirement)
When initiating the Offer task you pick a calendar date in this field — note start dates remain tentative until contingencies clear.
What is Hire Date?
Hourly shift differentials listed in the guide: name the differential amount for 2nd shift.
What is $1.25?
For US salaried offer letters, the guide notes a repayment form for sign-on bonuses is now included and is completed using this electronic signature tool
What is DocuSign?
For automated Employment Agreements in Wave 2, name one of the countries where agreements are generated in Workday per the guide.
What is Brazil, Poland, India, Qatar, UK, or Ireland?
When an internal candidate applied externally and is shown as '(Internal)', the recruiter can change this Workday field if the COI answers are all 'No'.
What is the application source (change to 'Internal')
On the Initiate Offer Compensation page, you must add allowances and populate any of these four compensation sections (name any two).
What are Salary, Hourly, Allowance, Merit, or Bonus?
Signing bonuses for salaried roles route compensation approval to HR Contacts if this bonus range (as a percent of base) applies.
What is 10–20% of base salary?
Non-solicit agreements are automated in Workday and apply to these U.S. populations (name any two groups listed).
Who are Executives, Managers, KB/KA job codes (or non-union offers)
Recruiters must validate these two pre-hire notice period values for some countries — examples include involuntary and this other notice type
What are Notice Period (Involuntary) and Notice Period (Voluntary)
If an external applicant used an internal application link, this action must be taken so they can reapply correctly as external.
What is delete the incorrect application and ask them to reapply (enter a ticket to Hiring Support)?
If you need to amend an already-extended offer in Workday because the candidate renegotiated, complete this action item that appears in the TA Advisor inbox
What is 'Renegotiate Offer'?
For hourly candidates at Moses Lake, signing bonuses require this two-part action before extension (name one).
What is pre-approval from HR & Compensation (and Moses Lake HR)?
Before sending offers to candidates in Washington state, attach this required additional document as noted in the guide.
What is the Notice of Fair Chance Requirements – Washington?
After Employment Agreement steps are complete, PPS move the candidate to this Workday status to proceed to Hire.
What is 'Ready for Hire'?
Before offering to an internal transfer, confirm the employee has been in their position for this minimum number of months (or has an approved exception)
What is 18 months?
When generating the offer document, these two types of document fields are shown as editable colored text in Workday (one is green, the other orange)
What are dynamic fields (green) and variable fields (orange)
When creating a one-time payment in Workday, you must select this 'One-Time Payment Plan' that is typically used for signing bonuses.
What is 'Non-Executive Signing Bonus'?
If the e-signature section of the offer letter is removed or altered, the candidate will be unable to do this action in Workday.
What is accept/sign the offer?
When completing the Hire task in Workday, recruiters must check 'Specify a Paid FTE' and set this value to ensure full-time employment is recorded.
What is 100% (FTE)?