Man or BEHR?
This written field on the BEHR form explains why the meal or event serves a legitimate UTSA business purpose and is required for every submission.
What is the benefit to the university (formerly business purpose justification)?
This web-based tool is used to streamline the process of submitting contracts by allowing you to track your contracts, monitor requests, access documents and collaborate more efficiently in one place.
What is TCM - Total Contracts Manager?
This is the name for a single component of UTSA's accounting structure in UTShare/PeopleSoft — such as Account, Fund, or Department.
What is a Chartfield?
This is the dollar threshold at which UTSA purchases require competitive procurement and must be processed by the Purchasing Department.
What is $15,000?
This person recharges by going nonverbal and scrolling TikTok — and has a hidden talent of singing the alphabet backwards.
Who is Samantha?
If an original receipt is lost, the employee must submit this written document explaining the circumstances, which a supervisor must also sign.
What is a Declaration of Missing Evidence Memorandum?
This review evaluates the procedures a department has in place to mitigate the risk of fraud or error and verifies the accuracy of the Department Manager's responses to the Fiscal Management Sub-Certification.
What is QAR - Quality Assurance Review?
Housing, the Bookstore, Parking, and Intercollegiate Athletics all fall under this self-supporting fund types.
What are Auxiliary Enterprise Funds (4xxx)?
The One Card may be used for individual purchases up to this dollar amount.
What is $5,000?
This coworker's favorite color is pink, they enjoy spicy snacks like Takis and have a talent for crocheting (probably while watching Black Mirror).
Who is Savera?
When a UTSA hospitality expenditure exceeds this dollar threshold per-person, additional administrative approval beyond the standard supervisor signature is typically required before the expense is incurred.
What is the per-person meal limit?
$100 per event, $35 per breakfast, lunch, light snack, $70 for dinner
This document is used to formally request, document, and authorize funding for a specific project, initiative, or activity within the university. Ensures projects are reviewed, approved, and funded according to UTSA’s administrative and fiscal guidelines.
What is PFF - Project Funding Form?
The first digit of a UTSA account code tells you the nature of the transaction. This is the first digit for Maintenance & Operations (M&O) expense accounts.
What is 6 (6xxxx = Expenses / M&O)?
When a department receives goods or services without prior authorization, it must complete this form in Rowdy Exchange explaining why proper procedures were not followed.
What is an After-the-Fact (ATF) form?
This person's hidden talent is baking allergy-free cakes — developed after their kids had food allergies — and they cheer up by watching stand-up comedy.
Who is Clarice?
A tip or gratuity included in a hospitality receipt is allowable on a BEHR only up to this generally accepted percentage of the pre-tax bill.
What is 20% (tips above 20% of the pre-tax total are generally considered excessive and may not be reimbursed with university funds)?
A corporation, sole proprietorship, partnership or joint venture formed for the purpose of making a profit in which at least 51 percent ownership of the business is by a woman, minority and/or service-disabled veteran.
What is HUB - Historically Underutilized Business?
This Chartfield element indicates the NACUBO/A-21 classification of WHY money is being spent, and is required for federal reporting.
What is the Function code?
Departments seeking an exception to competitive procurement must submit this completed form to the Purchasing Department for review and approval.
What is an Exclusive Acquisition Justification form?
This car enthusiast attends racing events at Circuit of the Americas, washes their cars as a hobby, and can do muscle ups at the gym.
Who is Shu Han?
When alcohol is included in a hospitality expenditure, UTSA policy requires that it may not be the primary expenditure, outlining that it cannot exceed this percentage of the total event cost?
What is 50%?
This program provides Institutions with funding that allows them to implement risk management initiatives that, while complementing existing efforts, are outside the scope of their current budgets.
What is RAP - Resource Allocation Program?
Only these two types of projects use a Project ID and Activity ID in the Chartfield string instead of just a Cost Center.
What are Sponsored Programs (grants) and Capital Projects?
Only individuals with this specific written authorization from the UTSA president are permitted to sign and execute a contract on behalf of the university.
What is express written delegation of contract signature authority?
This resourceful coworker makes their own keto chocolate donuts, and would take October 1st off — International Coffee Day.
Who is Lisa?