Acronyms
NTP
Notice to Proceed
What is the fixed fee percentage for this task order?
9.75%
Where can a Project Manager find a list of all of the Non-Project Specific Contracts for both R4 and statewide?
The R4 Business Office SharePoint site under Task Order Info
If a consultant takes our construction crew out for lunch, is the tip from the meal reimbursable if they include a receipt?
Normal CDOT travel rules apply. Meals are not reimbursable unless the staff is traveling, and Per Diem rules apply.
Yes or No- Does the sub's billing date range need to match exactly the prime's date range for services provided?
No
NPS
Non-Project Specific
Which field should match up with the "Delivered" amount in SAP?
"Previous Billed Amount"
What is one way to tell the expiration date of the task order?
Project Status Sheets, ME23N, NTP
Yes or No- Does CDOT reimburse for car rentals for the consultants?
No. Only mileage can be reimbursed
What is the current mileage rate and when did it take affect?
$0.53 per mile effective 1/1/2022 for 2WD
MPA
Master Pricing Agreement
If the task order expiration date is December 30, 2021, can we pay this invoice?
No, because this invoice bills past the expiration date.
How does a consultant add a staff member to a task order (the employee is on their MPA).
They must contact the PM and get permission before work is completed.
How is per diem calculated, city of origin or city of stay?
City of Stay
Yes or No - Is FCCM part of the fixed fee?
No, FCCM is separate from the fixed fee
PCN
Project Control Number, also called a project number, or a subaccount number
The fixed fee is applied to what charges?
It is applied only to labor charges.
What is one way to tell if a contract is an NPS or Project Specific?
1. Check the contract description in SRM
2. Check the NPS reports on SharePoint
3. Read the contract language.
Yes or No - Can the consultant charge us for iPads and then give us the iPads at the end of the task order?
No!
What is the amount of the fixed fee percentage?
It depends on what is listed in the contract and varies by contract.
What is B2G?
CDOTs new DBE system
We've redacted the current invoice fee. What exact dollar amount should we see there?
$4,589.50
What is the difference between a vendor and a subconsultant?
A subconsultant provides professional services that require licensure/certification. A vendor provides personal services such as traffic counts or traffic control
For days of partial travel, do we reimburse meals at 75% of per diem or do we reimburse the actual cost?
Determined by the CDOT PM.
What is the name of the task order training class put together by Christina and Lisa?
Task Order Basics