Membership
What are the two fees that fund SSC?
The sustainable campus environment fee and the cleaner energy technologies fee. (1.1)
What is quorum?
Quorum is a simple majority of the SSC’s current voting membership (5.1.a)
True or false: SSC has the right to change the appointed faculty structure
True
What are the attendance expectations for appointed faculty?
Required to attend working group meetings
How many unexcused absences can a voting member have per semester?
No more than 2
How many total voting members can be on the committee?
Minimum of 10 and Maximum of 18 (2.2)
Who can call a special meeting?
The chair (if the chair refuses to call a meeting, a quorum must be met) (5.1)
What are the responsibilities of the SSC Chair?
Conducts and facilitates all meetings, sets the agenda, manages committee correspondence, works with campus administrators as needed, authorizes funding allocations, elects new voting members, acts as the face and voice of the SSC, and carries out other duties necessary to fulfill the functions of the SSC.
What is the role of a working group?
one of several subcommittees of the Student Sustainability Committee representing categories of sustainability focus and which provide guidance to project teams applying for funding (Appendix A)
Who can propose bylaw changes?
SSC (adopted changes need to have a majority vote)
Who appoints the student board members?
SSC (3.2)
What is a general proxy?
A general proxy is given full power to vote during the meeting as the proxy sees fit during the meeting. Though their votes may be informed by prior conversation with the member they are representing, the proxy’s vote is ultimately decided solely by the proxy. (5.6.a)
What should happen if an officer position is not filled?
Its responsibilities will fall to the Chair or a voting member appointed by the Chair
True or false: A project has the right to appeal a funding decision.
Who records the meeting minutes?
A non-voting member (usually our Internal Intern!)
What are the committee membership terms?
Begin the day after the conclusion of the spring semester and end at the conclusion of the spring semester. (3.4)
How many proxies can a voting member have during a meeting?
1 (5.6.e)
What is a Conflict of Interest?
A COI is defined as when an Illinoisfaculty,staff, orstudent: i. Is an applicant, faculty/staff advisor, and/or financial contact listed on the funding request being considered. ii. Has a vested interest in the project being considered, even if not listed as a current member of the project team. iii. Is a student applicant for an SSC leadership position being discussed
Who is grant funding open to?
Grant funding is open to Illinois students, faculty, staff, and student organizations in compliance with University policy and procedures. (8.1.d)
What is SSCs relationship with iSEE?
Additional oversight, marketing support, and sustainability expertise will be provided by iSEE, per the terms and conditions established in the Memorandum of Understanding between iSEE, the VCSA, and the SSC (2.7)
How many ex-officio members can the committee have?
5 (3.1.c)
What if you are unable to attend committee meetings?
A voting member who is unable to attend a full committee meeting is still expected to perform all the work required of them for that meeting including: a. Assign a proxy as described in Section 5.6 in these Bylaws. b. Evaluate all projects submitted for potential funding and document their finding (6.3)
When can special meetings be called?
Special meetings can be called on weekdays and weekends when classes are in session with a notice of at least 48 hours.
What is viewpoint neutrality?
A decision made on a viewpoint-neutral basis is defined as one not considering the affiliation of the recipient of the funds, and based entirely upon:
i. Alignment with SSC purposes, policies, and procedures.
ii. Facts presented via e-mail correspondence with, conversations with, and presentations from representatives of the project team in question.
iii. Facts present in applications on file.
iv. Verifiable, factual information.
(8.7)
What needs to be done during meetings to move forward with new business?
Approval of meeting minutes