HIPAA & HITECH
In what cases must a release of information always be filled out?
What is... any time when you are discussing client PHI with people outside of CFF and or when you disclose your role in relation to sharing PHI.
This is the amount of time a note is expected to be done following a session.
What is...within 2 business days?
The agency policies and procedures can be found where?
What is...in the J-drive, in the Compliance & Quality folder?
These tools are used to review documentation completion for each client (ie. treatment plans)
What are the Chart Audit tool & Care Logic alerts?
Name, DOB, Address, SSN, MA number, and diagnoses are all examples of what kind of information?
What is Protected Health Information (PHI)?
Treatment plans updates are due within this amount of time.
What is....every 90 days?
The steps you follow for the C-SSRS protocol.
What are the initial screener, annual screener, and an as needed screener. Clinical assessment completed when a client scores moderate or high risk?
How many times a year are satisfaction surveys sent out?
2 times a year (March & September)
You want to collaborate with a school or PCP and you want to send information via email for collaboration. What are some things you check for/do?
What is... an ROI on file, passcode protect the document, and de-identifying email?
When an encounter is filled out with the wrong session times by accident. What is the process that follows?
What is... get a new encounter signed and make sure the claim that was billed is corrected?
What document do reference whenever you have a programmatic question?
What is the OMW/FEP Policy & Procedure manual?
These are sent out to families quarterly as a way to verify services.
Service Verifications
DAILY DOUBLE: The types of ROIs we have at CFF, List them & the ages of consents.
What is the: Educational, Medical Dental – parents maintain rights until 18 yrs of age; Mental Health – clients gives consent starting at age 14; Substance Use/HIV – client is the ONLY person who can ever give consent for these
Documents that must be completed when a client is 18 years or older.
What are the Voter's Registration form, Advanced Psych Directive forms, and all consents and releases?
TRUE OR FALSE: The P &P is expected to be looked at yearly for whether updates are needed.
True
The minimum frequency in which charts are to be audited per agency expectations.
What is twice a year?
HIPAA & HITECH mean
What is Health Insurance Portability and Accountability Act & Health Information Technology for Economic
and Clinical Health?
DAILY DOUBLE: Demonstrate the steps of the billing process.
Reference P & P for accuracy.
What is the process for incident reporting? Please go find it outlined in the program P &P.
*Reference program P & P
The assessments that are completed with the clients in the OMW program.
Reference program P & P and give answer. ( Dast, Red cap, etc.)