Attendance & Rosters
What must attendance records support in order for meals to be reimbursable?
All meal counts must be supported by daily attendance.
When should a meal be counted during POS?
After all components are served, but before the child leaves the table
What is an “edit check”?
A review comparing attendance to meal counts for accuracy.
How long must meal count and attendance records be kept?
Three years plus the current year.
What’s wrong with marking attendance for a child who hasn’t arrived yet?
It’s inaccurate and violates CACFP documentation rules.
What should be included on every attendance roster?
Child’s full name, date, and center name
Why must meals be counted at the point of service?
Who should complete the POS meal count?
What is the maximum number of meals that can be claimed per child each day?
Two meals and one snack, or one meal and two snacks.
List three types of documentation required for reimbursement.
Attendance, meal count rosters, menus/production records
Why are crossed-out or messy marks on rosters a problem?
They make the record illegible and unverifiable.
True or False: You can claim a meal for a child who was absent that day.
False — attendance verifies meals served.
What could happen if meals are recorded before or after the correct POS time?
Meals may be disallowed during monitoring or an audit.
What form is used to submit monthly meal claims to the state?
The Wyoming Child Nutrition Program (CNP) online claim form.
What documentation shows that a food product meets meal pattern requirements?
CN Label or Product Formulation Statement
What’s the issue with using monthly rosters instead of weekly ones?
They’re harder to read and increase the risk of mistakes.
What official document is used to record when children arrive and leave each day?
DFS time-in/time-out sheet.
This type of meal service encourages children to build independence, practice portion control, and develop social skills by allowing them to serve themselves from shared bowls or pitchers at the table.
What is family-style meal service?
Why is it important to double-check daily totals before submitting claims?
To prevent disallowed meals or repayment during audits.
What must be included on delivery slips from a vendor or caterer?
Menu items, portion sizes, number of meals, and food temperatures.
What should you do if a meal count error is found after submission?
Report it immediately and adjust the next claim or contact the state office.
What happens if attendance and meal count records do not match?
The claim is disallowed or meals are not reimbursed.
What could happen if meals are recorded before or after the correct POS time?
Meals may be disallowed during monitoring or an audit.
What happens if a center submits a claim that exceeds licensed capacity?
The claim will be adjusted or rejected by the state
True or False: You can throw away documentation after you’ve been reimbursed.
False — it must be kept for audit purposes for three years plus current year.
What’s a common cause of disallowed meals during a review?
Attendance and meal counts don’t match, or meal pattern requirements aren’t met.