CACFP Basics
What does CACFP stand for?
Child and Adult Care Food Program
How long must CACFP records be maintained?
3 years plus the current year
How many components are required at breakfast?
3 components
When does a new provider receive their first monitoring review?
Within the first 30 days of joining the CACFP
What are the two reimbursement tiers used for CACFP family child care homes?
Tier I and Tier II
Who administers CACFP at the federal level?
United States Department of Agriculture (USDA)
What three records should match when documenting meals?
Attendance, meal counts, and menus
How many components are required at lunch or supper?
5 components
What is the minimum number of monitor visits that must be conducted in a fiscal year?
3 monitor visits
During a monitoring visit, what is the process called when your sponsor compares five days of attendance records with the meal counts you claimed for the previous month?
5-Day Reconciliation
How many meals and snacks can CACFP reimburse per child per day?
Up to 2 meals and 1 snack OR 1 meal and 2 snacks
If you make a substitution to the meal you planned to serve, where should you document that change?
On your menu
How many components are required at snack?
2 components
How many of the three required monitoring reviews must be unannounced?
Two of the three. One monitoring visit may be announced each year.
What is the deadline each month to submit a claim for the previous month in order to guarantee payment?
The 3rd of each month by midnight
When should you submit enrollment forms for new kiddos at your facility to your CACFP sponsor?
As soon as the parent signs it
What should you do if you lose or accidentally damage a CACFP record?
Notify your sponsor and follow their instructions for replacing or correcting the record.
Milk, meat/meat alternate, vegetables, fruit, and grains
What is the plan a provider may receive to explain how a CACFP finding must be corrected?
Corrective Action Plan (CAP)
What are four ways a family child care provider can qualify for Tier 1 reimbursement?
School eligibility, census, family income, or provider income
What organization sponsors your facility's participation in CACFP?
Butte 4C's
What is the federal fiscal year used for CACFP recordkeeping purposes?
October 1st through September 30th
How much time must pass between two main meals when there is no snack in between?
At least 3 hours
Name three things a CACFP monitor may review during a monitoring visit.
Meal counts, attendance records, menus, enrollment records, meal service, fridge/freezer temperatures and other CACFP records and requirements
Can a provider serve a meal that does not meet CACFP meal pattern requirements, such as ordering pizza?
Yes. A provider can serve what they choose, but the meal cannot be claimed for CACFP reimbursement if it does not meet the meal pattern requirements.