Green Light / Red Flag
A member wants to buy new equipment. Name the two-word standard CAEP requires for every expenditure before you even debate the item.
What is “reasonable and justifiable”?
Name the two planning layers CAEP fiscal administration expects consortia to follow long-term and year-to-year.
What are the Three-Year Plan and the Annual Plan?
CAEP spending is restricted to the areas listed in Education Code. Your response must be the code section number.
What is Education Code 84913?
In NOVA CFAD certification language, members certify expenditures match what two planning documents?
What are the Annual Plan objectives/activities and the Member Work Plan?
AB 1491 adds a formal definition of “carryover.” What is carryover measured as (conceptually)?
What is unspent CAEP funds from the prior fiscal year expressed as a percentage of the prior year’s allocation?
A purchase is aligned to a CAEP goal but not listed in the consortium’s Annual Plan for that fiscal year. What’s the compliance problem called?
What is misalignment with Annual Plan objectives/activities for that year?
True or False (answer must include the word True or False): “Expenditure decisions can be delegated to one person if the consortium is busy.”
What is False—members shall participate in expenditure decisions?
“Pick the odd one out.” Which of these is NOT one of the CAEP (EC 84913) program areas:
A) Adults with Disabilities
B) English as a Second Language / Civics
C) Parenting Education for k-12 success
D) Apprenticeship
What is D) Apprenticeship?
In that same NOVA certification (CFAD), members also certify their spending adheres to what key guide?
What is the CAEP Fiscal Management Guide?
What carryover threshold triggers prescribed/assigned technical assistance for a consortium?
What is more than 20% consortium carryover?
You’re told: “We voted internally, no need to post anything publicly.” What requirement did they just skip?
What is public notice and public comment?
CAEP Fiscal Management Guide: compliance isn’t just receipts. Name three outcomes expected from the expenditure process (hint: not all are financial).
What are student data reports, financial reports, and adherence to governance/public input/planning cycle?
for full points, list all seven CAEP program areas (EC 84913).
(1) Programs in elementary and secondary basic skills, including programs leading to a high school diploma or high school equivalency certificate.
(2) Programs for immigrants eligible for educational services in citizenship, English as a second language, and workforce preparation.
(3) Programs for adults, including, but not limited to, older adults, that are primarily related to entry or reentry into the workforce.
(4) Programs for adults, including, but not limited to, older adults, that are primarily designed to develop knowledge and skills to assist elementary and secondary school children to succeed academically in school.
(5) Programs for adults with disabilities.
(6) Programs in career technical education that are short term in nature and have high employment potential.
(7) Programs offering preapprenticeship training activities conducted in coordination with one or more apprenticeship programs approved by the Division of Apprenticeship Standards for the occupation and geographic area.
The Fiscal Management Guide describes CAEP funding as this type of fund source.
What is a restricted fund source (restricted funds)
AB 1491 requires the agencies to do what when consortium carryover is over 20% (use the exact action verbs)?
What is prescribe and assign technical assistance?
A member says: “This decision is only a recommendation; we can change it later.” According to AB104 allowable use guidance, what is the decision status once members approve it?
What is final and binding?
You’re creating a brand-new CAEP-funded course. What process rule is stated as having “no exceptions” for CAEP-funded courses?
What is use the existing state agency + local governing board course approval process?
A board member says, “We offer other adult-ed programs; we can use CAEP for those too.” What’s the correct rule?
What is CAEP funds are restricted to the seven CAEP-defined program areas; outside programs require another allowable fund source?
The Fiscal Management Guide identifies the CAEP implementing partnership as which two agencies?
What are the California Community Colleges Chancellor’s Office (CCCCO) and the California Department of Education (CDE)?
AB 1491 implementation support: Name the project that provides support to CAEP consortia.
What is CAEP TAP
A member submits costs that are found “unreasonable and/or unjustifiable.” What is the stated consequence?
What is withheld in future funding distributions or allocations?
The Fiscal Management Guide says AB104-based CAEP guidance does not replace other systems’ rules. What does it not supersede?
What are current K–12 adult education and community college education code and regulatory requirements?
Speed round: Name the one CAEP program area most often confused with “general workforce training,” but it must be short-term and tied to high employment potential.
What is short-term career technical education with high employment potential?
The Fiscal Management Guide explicitly says what the CAEP Office focuses on (name two).
What are policy guidance, fiscal accountability, collecting/reporting student data and outcomes, and technical assistance (any two)?
AB 1491 tools allow a consortium to set its own “trigger” for member corrective action planning. What is that tool concept called in the AB1491 FAQ?
What is an expenditure threshold percentage tool (consortium-defined carryover threshold trigger)?