Steps to Plan
Step 1:
Which two people do you talk to if you have an idea for an event that you want to pursue?
Nadia & Matt
The on campus organization you have to contact to get a DJ at your event.
What is WFCS?
Describe the process of making a facebook event
Answers may vary. Include step by step + how you should invite CCSU students and post in groups about event
Name a popular CAN event
Answers may vary.
Ex. One Tons, Bingo, Novelties, CAN on the Go
When and where are CAN's meetings?
Wednesdays at 7:30 pm in the Student Center room 203
Step 2:
What must you do before talking to CRO (Central Reservations Office) about booking a space?
Put your event on theLink and get it approved by Matt
Who do you have to contact to have an event in the Student Center Circle?
Events Management:
Anyone who works there can help make the plan/reservation, we typically work with Sue Kelly
The account number CAN uses for purchasing
What is CAN903
Where do you purchase tickets for CAN trips, Winter Formal, Spring concert etc.?
CCSU Centix Box Office
Name CAN's social media handles
All the same: @can_ccsu
Step 3:
Name the steps (in detail) you must take before asking Kristina for a budget
-If using p-card: research online or in store the products you want to purchase-quantity, size, cost and give this information to Kristina in your meeting
-How many people will you have at the event?
-What's the estimated attendee count?
-See Budget Request checklist for additional information
Name 3 vendors/agencies CAN works with
Answers may vary.
Ex. 4Imprint, FUN Enterprises, Party Vision, TLC/Wollenbergs
What form would you fill out if purchasing a coach bus for a trip?
What is a purchase order form (the pink form)
Name all the events for Winter Week 2019 in order.
Mon: One Ton Milkshakes
Tue: 80's Fitness Class
Wed: Kiry's All That
Thur: Devil's Den-That 70's Bingo
Fri: Winter Formal-Winter Swing
A tradition in which members send in photos on a day in which they look especially cute.
What is Cute Thursday?
Step 4:
How would you market this event: Paintball Trip
Describe in detail social media posts, what platforms you would use, and how your poster would look
Answers will vary
How would you get a food budget from Kristina? (Describe the process in detail)
Approach Kristina with the desired amount of attendees and how many foods/food types you want at the event. Specify if the event is a bigger sit down event or more like a finger food/Devil's Den event.
Describe how you get the p-card. Also what do you do with those receipts??
Fill out p-card form (not the gray areas yet).
Get the form signed by an SA/LD staff member, aka Matt or Maria.
Bring form to Charmagne, fill out the sign out binder and obtain the card.
Save the original receipt (make sure NO tax was charged) and give the original and a copy to Charmagne. Save another copy for Kristina to attach to your budget request form.
What organization do we work with for homecoming week? For spring week?
Homecoming week: SGA
Spring week: IRC
Who is CAN's mascot?
CCSue
Step 5:
1. Describe the general steps you must take when it is the day of your event.
2. After the event, what forms must you hand in and to whom?
1. -Gather all materials you will need: supplies purchased with the p-card, volunteer sign in sheet, tablecloths, prizes etc.
-Send the code for the event in the leadership Groupme to use the Corq app during check in
-Send any confirmation emails and make last minute changes ideally the week before or week of
2. Hand in budget request form with attached invoices/quotes to VPAF Kristina
Hand in program evaluation to me (Nadia)
What do you need to send CRO if your event includes a special performer/vendor?
Send the contract you receive, which will include the tech rider, so CRO knows the technical needs the client is requesting.
How do you put in a poster request? How many additional posters must you print to put in the other buildings (academic, student center, residence halls etc) and what form would you fill out to do so?
Put in a poster request through theLink under forms and it is the SA/LD Graphic Design Project Request.
Order at least 2 posters per building. Max is two per residence hall so you would bring 18 to the Residence Life office in MCRH.
The form you fill out is the blue copy center form which will be located in the SA/LD office, you would hand it in to Charmagne!
Name last year's Winter Week theme and one event that took place during that week.
Game of Thrones
Events include: GOT DIY, One Ton Hot Cocoa, Devil's Den Ice Skating Trip, Headphone Disco, A Night of Ice and Fire-Winter Formal
The conference CAN attends every year to block book acts, interact with other programming boards and attend education sessions.
What is NACA Northeast?