All things Initial IFSP
What form do you fill out to indicate the services the child will be receiving?
The Service Page
Name at least two reasons why you might have a care coordination meeting.
Gathering ideas and strategies from another discipline, Looking to add another service to a child’s IFSP, and/or Meeting to discuss a child with their FRC and other service providers to ensure alignment and support each other
What form should you fill out when you change your service frequency at an IFSP review?
A Change of Status
True or False: If an annual review is past due, the service provider can continue doing home visits until the FRC can come for an annual review.
False! Services are suspended until there is an annual review meeting as the IFSP expires after a year.
What should you fill out if you injure yourself on the job?
An incident report
True or False: At the IFSP, the family reports that the child did climb stairs during the evaluation but the evaluation report says the child did not. You can update the evaluation yourself.
False! You should reach out to the evaluator for clarification and let them change it if they feel comfortable.
You CAN fix simple spelling or grammatical errors yourself, you CAN'T change the content of the evaluation.
True or False: A Physical Therapist is the only provider working with a 6 month old child. The caregivers mention some concerns around limited sounds the child is making during an initial visit with the family. The first thing the PT should do is submit a care coordination for SLP or Educator.
False! The PT should first build a relationship with family, gather more information and further discuss the concerns with the parent, and offer some basic communication strategies. As early support providers, all disciplines can offer support in all areas of development, and then coordinate care if they feel they need more support.
If a family is declining one ESIT service but is continuing with other ESIT services, is an IFSP review needed?
Yes! We should have an IFSP review to remove the service and update outcomes/criteria as appropriate.
What is the ideal time to complete your home visit note?
During the visit/the last 10 minutes of the visit
Why should we limit texting with families?
Texting is not HIPAA compliant
How can the provider can support the FRC with the COS rating?
By offering information as appropriate and holding in mind the child's scores to ensure that COS rating seems accurate based on those scores.
Who should be present during a care coordination meeting? (Ideally)
The FRC and ALL service providers working with the child
What is the service type you use to write up an IFSP 6 month or Annual review?
The IFSP Rev-Paperwork service type
What is the first thing to do if you are in a home visit and feel that the child is being neglected?
Contact your Supervisor, Lead, Assistant Director, or Director immediately to discuss calling CPS
What information must be included in a Contact Log if you have missed the 30 day home visit deadline or if you have not seen a child at all in a month?
All dates and methods used when contacting the family and all visit dates that were offered
What forms must one service provider fill out at their first visit after an initial IFSP?
The Parent/Staff Commitment, Family Grievance Policy, Enrollment Form, Illness Policy, and Statement of Privacy Practices
When should you start the care coordination process if you are hoping to add a service at an IFSP review?
2-3 months prior to the review
True or False: Outcomes don't need to be updated at every 6 month or annual review
Bonus: Why??
False! Outcomes should be written so that they could be achievable in 6 months; so if your outcome isn't achieved yet, it should be adjusted to be appropriate for the child's current functioning and the family's current priorities.
What is the minimum you have to document to the Treatment Plan/Outcomes section on a home visit note?
Writing overall progress on their outcomes in the outcomes progress box
What do you need to fill out if you are going to do home visits with a grandparent instead of the parent?
A Release of Information (ROI)
Name at least 5 components of a functional outcome.
Observable, necessary/functional, in real-life contextualized settings, discipline free, jargon free, positive, active, and within the context of a relationship
What are the steps you should follow when you are requesting a care coordination meeting? (including who you should notify)
What is completing a Care Coordination Request form and sending a Credible note to the discipline lead you want to staff with, the FRC, and any other service providers working with the child
What are the forms service providers have to fill out at an annual review (or at the next visit)?
The Annual Enrollment form, Parent/Staff Commitment, Insurance Information, and Family Grievance Policy
What are the 3 times you have 30 days to do your next home visit?
After an initial IFSP, annual review, or any IFSP review when your service has been added or changed
If you feel that a child is demonstrating age-appropriate skills and no longer needs services, what are some things you should do before discharging them prior to the age of 3?
Talk to your supervisor, discuss all areas of development with family to see if there are still concerns in any other area of development, coordinate care as needed.
Offer a full re-evaluation of all 5 areas of development before discharging and document if the family declines a re-evaluation.