Catalog
Define "catalog"
To identify and describe in detail through methodical classification each object and provide it a unique, identifying number
Modern numbering systems are typically ________, consisting of both letters and numbers
alphanumeric
Because loans are a legal activity, they are the responsibility of the _____
registar
Define "inventory"
Physical verification of the presence, location, and condition of objects for which a museum has assumed responsibility
Define "classify"
To group or segregate into classes that have relation
If a museum catalogs their objects, then the _____ number is what should be on objects. If a museum doesn’t catalog their objects, then the _____ number should be on the object
catalog, accession
Only objects with clear, ______ _______ are eligible for outgoing loans
unrestricted title
Whether inventory is paper or electronic based, there should be a _______ _______
back-up/second copy
Cataloging is a/an ____ oriented activity
object
Define "accession number"
A mark of ownership or stewardship that is backed up by documentation
What is the ethical consideration associated with outgoing loans?
Institution borrowing must provide the same or better care as the lending institution
Inventory activities are done in-house, although _____ inventory can be external
relocation
Name the 3 elements in the tripartite system for documentary control.
Catalog, accession, inventory (CIA)
Define "catalog number". Who has the responsibility?
A classification device that provides detailed information on one object that states its exact location. It is the responsibility of the curator.
Define "bailment"
Legal term for loans meaning a legal relationship between a lender and a borrower of property where the borrower keeps and maintains it until the designated time is up
What are the 4 types of inventory?
Accession/initial/baseline/entry, comprehensive, spot-chec, relocation
Name the two types of catalog data. Then, what are they?
Inherent Data: Physical attributes and what can be recorded based on observation
Attributed Data: The body of information that was recorded the moment the object was collection or at initial research
What are Channel and Linnaean classification systems?
Chenille: U.S history museum classification system
Linnaean: Natural science has a global classification system/language
Name the four types of loans. What are the two primary? types of loans
Primary: Incoming outgoing
Also destructive and inhouse/internal
Name 4 categories every museum should record during inventory (7 total)
Accession number, catalog number, description, location, condition, date inventoried, personnel who inventoried it