This section includes each function that will be occuring during the event including the day, date, start and end time, location, and setup.
What is the Function Schedule?
100
This document contains written meeting specifications prepared for facilities to assist them in evaluating the appropriateness of their property for the group.
What is a RFP?
100
This facility has full-service meeting space and on-site recreational activities.
What is a Resort?
100
This term is when a company tries to sell its product or service on the show floor without the permission or consent of the event's management.
What is suitcasing?
100
Calculate how many 6 oz. cups are in a gallon?
What is 20?
200
This document includes information about each exhibitor and its booth or stand.
What is Function setup order (Exhibitor version)?
200
You should visit the venue when you have at least this number of attendees.
What is 100?
200
In negotiations, what is it called when it is better to reach a deal than walk away. It defines the boundaries or ends of the negotiation table and the win-win situation? Give the acronym and the full name.
What is ZOPA, Zone of Possible Agreement?
200
This term refers to transportation for participants, usually by bus or van, provided on a continuous basis for a certain time period.
What is shuttle service?
200
The maximum room capacity with AV if you have 1,000 sq. ft set theater?
What is the room will seat 100 people OR 100 people?
300
You can use the information from the ESG to set the agenda for this type of meeting.
What is the pre-con?
300
This new trend provides a solid introduction to hotels, convention facilities, and off-stie venues.
What is a virtual site inspection?
300
This is a list of what both sides want to get out of the negotiation. Please give the acronym and the full name.
What is RINT, Ranked Items on the Negotiation Table?
300
This term refers to a state policy where joining a union is not a condition of employment.
What is Right-to-Work State?
300
This number is the height of the screen needed when the last row of the audiece is 240 feet away from the screen.
What is 30 feet? (240/8=30)
400
It is good practice for you to include this as an appendix to your ESG if you are having an international event.
What is an Attendee Profile?
400
Hotel or facility will typically require this many years of meeting history.
What is 3 years?
400
This type of facility is dedicated to meetings but not conventions.
What is a conference center?
400
This term is a stand upon which a speaker may rest notes or books. May be a "standing" or "tabletop" one of these.
What is a lectern?
400
In auditorium or theather setups, the front row of seats should never be more twice this distance away from the screen?
What is 2 times (the height of the screen)?
500
This document contains a detailed overview of the event including its history, attendee profile, event objectives and requirements, oeprational details and billing arrangements.
What is the Group Specifications Guide or Group Resume?
500
You should not combine this trip with a site inspection.
What is a fam trip?
500
This type of facility is full-service includes accommodations and is appropriate for specialized meetings, training sessions, and seminars. Typically located in surburban locations, close to major metropolitan areas.
What is a residential conference center?
500
This term refers to a room rate that does not include meals.
What is a European Plan?
500
In a theater setup, the angle to view the screen should never be less than what and more than what?