Company Correspondence

Internal

100

I have a specific format and am circulated internally.

Memo - Memorandum

200

I am used to quickly communicated with someone.

Email

300

If you find me, you will know exactly who does what.

Organigram

400

I should be located next to your phone.

List of names (staff) and their phone #/extensions.

500

I come from the top and usually reveal very important information.

Communiqué

External 1

100

I have beautiful images and might include prices.

Magazine

200

I am trying to get myself in the door and work with you.

CV - Resumé

300

I am sent by companies on a monthly basis.

Statement of account

400

I usually have my company logo and a mention such as "Sold to"

Invoice

500

I usually arrive in a long cardboard tube.

Advertisement Poster

External 2

100

If you must quickly sign for me, what type of parcel am I?

A parcel or registered letter.

200

You have overpaid a company invoice and I am sent to as a proof.

Credit Note

300

If you are handed a parcel from a delivery company, what is the first thing you must check?

If it is ours.

400

A box of supplies arrives, what number can you possibly find on the label.

A PO # - A purchase order number.

500

The time, date, and a signature is ABSOLUTELY required on a usually 8.5 x 11 brown envelope. 

What type of courrier am I?

A bid

Departments

100

All CVs should be sent to me.

Human Resources

200

All invoices should be sent to me.

Accounts payable or accounts receivables. Finance Department.

300

I am a returned envelope. Where do you send me?

To its owner - the originator or department where it came from.

400

Who usually has the prepaid envelopes for employees to use when sending important documents.

The receptionist.

500

I am a hand-written envelope that only has your company address. What should you do with me?

Open it and distribute.

Varia

100

How do you know who your company delivery company is?

Ask

200

When sending a package, what is THE most important piece of information in the address block?

Postal code.

300

I work at reception, so I greet the people and answer the phone. The mailman arrives and hands me my mail.  When I step away from my desk to distribute, besides the mail, what is the one thing I should bring with me?

My cordless phone

400

When sending a package by courier, besides the company name, name of person, complete address - what should I add?

A telephone #

500

When you sort your mail prior to distribution, what should you consider?

The priority.