Guess the Regulatory Guidance
During the monitoring review, the ESSER Monitoring Team noted that the Subrecipient was unable to provide [purchase orders and/or invoices] for [services and/or goods] purchased with Federal funds.
2 CFR 200.403(g)
The ESSER Monitoring Team noted that procurement files for the following vendor(s), which exceed $10,000 but not $250,000 did not have the accompanying three price or rate quotations which is required for all services.
No Quotes (Services)
Superintendent or Business Manager
During the monitoring review, the ESSER Monitoring Team noted that the Subrecipient was unable to demonstrate reasonable measures they were taking to safeguard Personally Identifiable Information (PII) upon request.
2 CFR 200.303(e)
The ESSER Monitoring Team requested but did not obtain written noncompetitive procurement justification for the below vendor(s).
No Sole Source Justification Provided
What document should be used to help fill out the FRL?
During the monitoring review, the ESSER Monitoring Team noted that the Subrecipient did not document its rationale for noncompetitive procurement independently from the vendor.
2 CFR 200.320(c)
The ESSER Monitoring Team requested but did not obtain written noncompetitive procurement justification for the below vendor(s). Noncompetitive procurement should be documented during procurement and should define the specific circumstances that necessitate noncompetitive procurement.
Sole Source not justified at the time of procurement
True of False: If you are only monitoring an LEA for ARP ESSER, you would leave all mentions of any other ESSER program in the letter in addition to mentions of ARP ESSER.
False
During the monitoring review, the ESSER Monitoring Team noted that the Subrecipient does not take affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible.
2 CFR 200.321(a)
The following contract(s) did not contain the necessary terms and conditions. These required terms and conditions vary depending on the type and cost of the contract.
No Contract Terms and Conditions
In Cycle 1 of monitoring, what was the most common observation?
No affirmative action steps to include minority or women owned business enterprises in procurement situations.
During the monitoring review, the ESSER Monitoring Team noted that the Subrecipient did not maintain administrative control of the technology purchased for non-public institutions.
34 CFR Subpart F (76.665)(f)
The Subrecipient stated during interviews that non-public schools submitted payment request forms which were paid without review. The Subrecipient explained they do not maintain administrative control over technology and supplies purchased for non-public schools.
No Admin Control of Non-Pub
True or False?
1. FRL should include backstory on LEA visit and main POCs
2. Ping Joe S. how monitoring team handled observations & how LEA received them
3. Font should be Calibri Heading
1. True - Add comment to FRL heading
2. Fale - Add comments to explain how monitoring team handled observation & how LEA received it
3. False- font should be Calibri Body