Programs and Planning
Abiding by these can save you time, a headache, and a trip to the front office
School procedures
These aspects of a performance should be planned and rehearsed
all of them
Artistically gifted students can assist with this aspect of concert promotion
Posters
This person on faculty is your best friend on campus for setup and teardown
Custodian
This locked item should be present at the table and include enough to give change
Cash Box
Setting up and getting equipment beforehand for these people(such as chairs/stands) is an important aspect of planning a rehearsal
Instrumental accompanists
Often overlooked, this aspect of a performance(often the very first) should be rehearsed during dress
walking onto the stage
Parents can serve in this role, guiding audience members to their seats
Ushers
Even though its in the name, it is important to clarify this for younger students for dress rehearsal
Concert Dress
A quick P.S.A about this concept at the beginning of the concert can save you from an unplanned solo coming from the audience
Concert Etiquette
This persons name can be included within your concert program to show your appreciation
The Custodian
Outside of the concert dress, this other item held by your singers should be unified on the stage
Parents can check over this part of the program in advance to make sure everything is correct prior to printing
Spelling
This concept(beginning with the letter D) can take a great deal of stress off of your time planning the concert
Delegation
These can be handed out with each purchase with a winner being announced at the end
Raffle Tickets
Unless you're performing from memory, each student needs one of these on stage
Music Binder
These items for your singers should be set up (and soundchecked) in advance
This item discussed in another category should have enough printed for students to keep one for themselves
Programs
The front office can assist with this aspect of concert promotion
Morning announcements
Having this item available at the fundraising table during intermission can remove an excuse to not buy a cookie
Venmo/Cashapp qr code
While usually unified, this can change between groups during the performance and require extra transition time
Concert Dress
To avoid this kind of time, run the concert with transitions during the dress rehearsal
Dead time
A few parents can stand by the door, especially while the audience returns from intermission, to lessen this distraction during the performance
Audience noise
Often overlooked by administration(particularly with funding), this item on the stage can make or break a performance.
Risers
The book mentions this item that while slightly outdated, can be sold at intermission to bring in extra revenue for your program
Concert CDs