MANY
What is a SUTA Limit?
A SUTA Limit varies by each state and it is the threshold that employers have to hit before they are eligible to stop paying SUTA for that employee
What settings do you modify in Prism to indicate it is a wire transfer client vs ACH Billed client?
Client Details > Billing Tab > Electronic Billing Section
What is the difference between a manual batch and a special batch?
What does the Bill Format Drive within Client Details?
The way the invoice is displaying
What bill code we use to set up the admin fees?
006 - Admin Fee
What are the five setup steps in the PTO setup process?
PTO Register Types, PTO Auto Enroll Rules, PTO Classes, PTO Absence Codes, PTO Benefit plan
How do you set up a salary employee in Prism to have the hours auto populate each pay roll?
Within Employee Details, Pay Tab, ensure 80 hours is entered in Default T/S Hours and that Auto Accept T/S is checked
If your client Prints On Site, what settings do I need to modify in order for this to happen?
The settings within the Print Service Options will need to be changed whether they are Check on Top or Check On Bottom.
You will also need to ensure the user is set up with the check printing role.
You will also go into the other tab and set electronic pay stubs to may not un-enroll
What are the differences between a client reporting tax state vs a PEO reporting tax state?
Client Reporting - We use the client's actual tax number to pay taxes on their behalf
PEO Reporting - We pay the client's taxes under our tax numbers
What does the Billing Template drive in the client details?
This drives the configuration how the client is billed on the invoice regarding tax limits for FUTA, SUTA and other billing misc. details, examples include WC Tria and billing Overtime vs Regular rate for Overtime
What's the difference between a pre-tax and post tax deduction?
Pre-tax is deducted before taxes are calculated and post-tax is deducted after taxes have been calculated
What is the 2022 rate and limit for CA SDI (You have to use your tax vertex)?
1.1% is the rate
The Wage base for the limit is 145,600
You forgot to enter the department codes before the employee census information imported resulting in your employees not being allocated to any departments. How do you fix?
Find the legacy department report and upload the departments. Then perform an EE change import to change the departments
What is certified payroll?
Certified Payroll is a government funded project where a contract was signed between the employer and government, specifying out how much an employee would get paid and any benefit payments included.
Certified payroll reports are required to be generated for certified payroll > We set up Projects within Prism to do so
What is the difference between OT1 and O/T
O/T calculates by taking the regular rate and multiplying it by 1.5. OT1 would be where it adds commissions, tips and other codes and multiplies that by the OT rate. O/T is calculated off the hourly pay rate, OT1 is calculated based off the earnings
What are the steps to set up a Ee that works from home?
1. Change the calculation options in Client Details > Benefit Tab to Resident State Based
2. Within Employee Details > Other Tab, changeTax Geocode Override Option to Override Work Geocode with Resident Geocode
Which two columns need to be combined to have an accurate Accrual Stop Balance?
What are the differences between 2019 W4 and 2020 W4?
The differences are how allowances are handled. 2019 used allowances vs 2020 using dollar amounts and claim dependents
2019 also taxes at a higher rate than 2020 and after
You have sent the batch out to payroll approval with the client. What is an easy way to check to see which employees have a live check and which ones have a direct deposit?
By going to the Payroll Summary screen on payroll approval, and see who is listed under Deposit and who is listed under Check
What are some reasons benefits are not being deducted or are being deducted but displayed variances?
Employee not enrolled.
If employee is not getting paid enough to cover deductions or if the employee is being paid with a noncash pay code.
Special batch
Pay period - 48 vs 52
You are walking through your parallel and notice that NYPAID FAMILY LEAVE has high discrepancies for all employees. What are troubleshooting steps you would take for this?
I would discover the 2022 rate for this tax by using the tax vertex document and then discover the rate being charged for the employee out of the legacy system. I would check the employees taxable wages and multiply by the proper 2022 rate to find the amount that should have been charged. I then subtract that amount from what was actually taxed for the employee to discover if Prism is calculating correctly
You are validating your employee census information but you notice there are 4 bank accounts, two of them with fixed and 0 as the amount but the account is set to active. What is the reason this can be happening?
The employee could have an HSA account, which means we may need to modify the settings of the accounts to read EE or CO HSA to CHECKING/SAVING.
This would always need to be confirmed by looking at the legacy ee census data for direct deposit
How do you figure out if a deduction is pre-tax or post-tax?
Look up the deduction code in Prism.
OR
Do the math - If pre-tax deduct the deduction amount and then multiply the remaining gross amount by FICA (1.45/6.2)
If post-tax multiply gross by FICA (1.45/6.2) then deduct the deduction.
How do you set up paperless delivery?
1. Client Details > Payroll Tab > Paperless Delivery: Change to All Payroll Output
2. Client Details > Payroll Tab > Delivery Method : Leave Blank
What menu in Prism do you go to create the mapping for an import file for a timesheet or for your exported timesheet out of CONV?
In the Pay Import Definition File