Terminology
Sets out the order of business for Council and Committee meetings.
Agenda
Under MFIPPA, Councillors are not considered this by the Township.
Officers or Employees
The length of time a delegation may address Council or Committee.
Ten minutes.
The time when council must vote to extend the meeting, by a maximum of one hour.
10:00 pm
The maximum length of an Advisory Committee meeting.
Two hours
Official record of the meeting.
Minutes
An email from a constituent would become this type of record, which is not protected by MFIPPA.
Constituency Record
The notice a delegation must complete prior to addressing Council.
Community Delegation Form
A query to whether correct procedure is being followed during a meeting.
Point of Order
The Chair ensures that members adhere to this length of speaking time.
Five minutes
Refers to a specific requirement within the legislation.
Regulations
Councillors have the same access to records as these individuals.
General public
If an individual wants to speak on matters involving planning or township projects, they should be encouraged to attend these, instead of regular Council.
Public Meetings
Council may enter this when personal matters about an identifiable individual, including municipal or local board employees is in question.
Closed Meeting
The purpose of this policy is to outline the roles and working relationship that exists between Council and staff.
Council-Staff Relations Policy
Refers to written laws, often refereed to as Acts or Statutes, which are enacted by Parliament.
Legislation
A Councillor email from a constituent becomes an official record when this happens
Email is sent to staff
If an individual wants to speak on matters involving operational services or systems, they should be encouraged to contact these individuals, before appearing as a delegation.
Township Staff
No interruptions permitted, mover and seconder required, time limit to how long members may speak, and how often.
Rules of Debate
If Members of Council receive a by-law enforcement complaint, they should encourage the complainant to do this.
File complaints with the Township in person, by telephone, in writing or via email.
A defined representation of members required to conduct business legally.
Quorum
MFIPPA is designed to protect this.
Privacy of individuals
No person shall be permitted to address Council on a subject not on the Agenda, unless by permission of Council, by ______ vote.
Two-Thirds Majority (5/7)
A Councillor may raise this point any time they consider their integrity, the integrity of Council, or the integrity of staff has been impugned.
Point of Privilege
Bill 68, "Modernizing Ontario's Municipal Legislation Act", states a municipality must establish this, for members of Council and its local boards.
Code of Conduct