Enrollment
What is the enrollment phone number?
407-577-0003
When it is acceptable to wear jeans?
Which form do you use for students that want to leave campus during lunch time?
The "Off-Campus Form"
What is the login information to the Google Calendar?
U: ocps@ocpschools.com
P: Ocps1234!
Can you share your login credentials with other employees? (T/F)
False
Does a new enrollment has to be treated as high priority? (T/F)
True
What business purchasing accounts are you permitted to order from?
WB Mason - Office Supplies
Amazon - All other purchases
Do all school documents need to be uniform in their appearance and verbiage? (T/F)
True
If someone is entering an appointment on the calendar, what final step does the individual must indicate on that appointment?
Staff Initials
What is the district code to log onto RenWeb?
OCP-FL
After you schedule an appointment what do you need to email the family?
Enrollment script email
What must happen when scholarship checks arrive?
Stamp immediately with the appropriate stamp
What are the four documents that must be on file in order for a student to officially start at our schools?
Application
Birth Certificate
Immunization Records
Physical
To avoid duplicate appointments, what must you do first?
Refresh the page
At wait time does attendance need to be verified and what is your responsibility if attendance has not been taken by that time?
It is the responsibility of the office staff to confirm teachers have taken attendance by 10:00 am. After confirming, the front office must provide the principal with a list of teachers who have not taken attendance.
What do you do if there are no appointment times available?
Immediately contact Mrs. Vasquez
What is the responsibility of the office staff on the third day that a parent/guardian has yet to endorse their child's scholarship check?
Any families with scholarship checks that have not been signed or approved electronically after three days must be contacted by the principal.
What is the difference between the "Official Withdraw form" and "Scholarship Transfer" form?
The Official Withdrawal form is used when a student is transferring from one of our schools to a public school
The Scholarship Withdrawal form is used when a student is transferring from one of our schools to a private school
What should be included in the notes section of an Exit Meeting? Who are the people that must be included?
Parent Name
Student Name & Grade
Scholarship information
Is the student transferring to a Private or Public
Office Staff Initials
Director & Principal must be included
What is the name of the report card template?
OCP_K-12
How do you manage a new enrollment walk-in?
Immediately attend to the family, provide them with the tablet to complete the Parent Inquiry, watch enrollments videos, and contact the Enrollment Director, Registrar or assigned designate
What is the opening clause in the handbook?
All policies must be followed. No new policies may be changed or implemented unless approved by a Senior Director.
What are the required documents for an Exit Meeting?
1. Exit Survey form
2. Withdrawal form or Scholarship Transfer Form
3. McKay Waiver (if applicable)
4. A copy of all the important documents on file
5. A copy of the student's report card
What are the steps to entering an enrollment appointment on the Google Calendar?
Information must be entered as follows:
Title (type of appointment): In person, Phone or Tour
Location
Parent Name
Contact Number
Scholarship type, if applicable
General information (student name and grade)
Staff initials
Note informing that the confirmation and videos were sent to the parent.
What is the entire online application process?
Send welcome email, review application through school edit when you receive email that parent submitted application, email parent if information is missing, import application, check if documents were uploaded to application or if parent sent them by email or bring them in person, check if registration fee has been paid, check for scholarship award/eligibility letter, open and organize file in the order of the Student Records Checklist