Directives
Licensees must submit all requests for a revised licence in the Child Care Licensing System (CCLS). Revision requests must fit into the following three categories:
Change the licensed capacity and/or licensed space
Change the program option/duration
Change the name of the child care centre
While on-site, you observe three containers of sunscreen in a basket on a low shelf, in the toddler bathroom, accessible to three toddler children who were in the bathroom at the time for diaper change. Each of the three sunscreens have a label that read “Keep out of reach of children” on the containers.
Compliant or Non-Compliant ? If non-compliant, which area would you cite this?
a) In respect of an item described in subsection (3) that does not constitute a drug or medication for the purposes of this section, a licensee shall ensure that(b) the item is stored in accordance with the instructions for storage on the label and the container or package is clearly labelled with the child’s name and the name of the item. {(O. Reg. 137/15, ss. 40(4)(b))}
Compliant or non compliant: Each play activity room has a log book about the children who are enrolled in those specific rooms (i.e. the log book in the infant room only talks about the children in the infant room). The log books in the program rooms are not completed every single day. There is one staff log book that records staff-specific information that is maintained in the office that has daily entries. There is no other “daily written record”.
Non compliant
Compliant or Non Compliant: A staff tells the PA that it is the childcare policy that parents are not permitted in the programs rooms. Supervisor confirms that parents are not permitted in the building and that teachers childcare staff greet the children at the foyer each morning
Non-compliant: PAs must cite a non-compliance if the licensee verbally confirms that they have denied premises access for parents for reasons other than those stated in the Act (legal custody, dangerous, disruptive.), keeping in mind that 72. (1) requires up to date records of names of person to whom the child may be released.
A licensee has identified that they would like to use a classroom in the host school as a primary space. This space is not currently identified on the licence and is not used by the same age group during the day. Is a revision or amendment required.
Revision
Compliant or non compliant: Upon reviewing a puffer medication for one child with an individualized medical needs plan, the label on the puffer reads “administer 2 puffs” and the written authorization in the individualized medical needs plan provides direction to administer 3 puffs to the child. It is documented that on September 10, 2024, the child received 3 puffs of the medication. The licensee’s medication policy states “If the Authorization Form and the medication (prescription and non-prescription) are not matched with the information provided, the licensee/supervisor/staff will not administer the medication.”
Licensee is not compliant with their policy 6.1 (1) AND with ss. 40(1)(b)(ii))}
b) Non-compliant with- 6.1 (1) Every licensee shall ensure that the policies, procedures and individualized plans it is required to have under this Regulation are implemented at each child care centre it operates. {(O. Reg. 137/15, ss. 6.1(1)[MED])}
Non-compliant with -Where a licensee agrees to the administration of drugs or medications, the licensee shall ensure that,(b) all drugs and medications on the premises of a child care centre operated by the licensee, are(ii) administered in accordance with the instructions on the label and the authorization received under clause (d). {(O. Reg. 137/15, ss. 40(1)(b)(ii))}
Is a revision required if a licensee is simply changing the fence of their approved playground if they confirm that they are not changing the fence height, increasing or decreasing the size of the playground or adding/removing fixed play structures?
In situations where a licensee is planning to change the size or shape of their outdoor play space OR add/remove fixed play structures, they must submit a revision request in the Child Care Licensing System (CCLS). In the scenario where the fence of an approved playground is being replaced and no changes are being made to the height or length of the fence and no changes are being made to the playground or fixed play structures, the licensee does not need to submit a licence revision request.
The licensee must send an email to their PA attesting that there will be no changes to the amount of outdoor play space or fixed play structures and that the fence will continue to meet all regulatory requirements (e.g., height, gates that latch) before the licensee proceeds with replacing the fence. This attestation would meet the requirement in the regulation for the licensee to submit plans of the renovation to the director for approval.
After reviewing the licensee’s attestation, the Program Advisor must upload the email from the licensee in the licence’s Notes tab on CCLS.
How many licensed child care programs are there in Central West?
a) 899
B) 918
C) 904
Central west currently has:
918 (b) licensed child care programs with a capacity of Capacity- 82,806
Before recommending a floor plan approval, Program advisors must ensure the following 8 areas are clearly labelled on the SITE PLAN?
Name of child care centre
Address of child care centre
Name of publicly-funded school (if applicable)
Adjacent streets
Location of child care centre in relation to the rest of the building
Child care centre entrance
Location of playground in relation to the child care centre
Access to playground which will be used by children and staff from child care centre
Can older children be included in a kindergarten age group if younger children are already included as part of the 25% mixed age grouping?
No. Mixed age grouping can only be used in a kindergarten age group when no more than 25% of the children in the group are younger, and all other children are kindergarten age (i.e., between 44 months and 7 years old). If a licensee needs to provide care for older children (i.e., 7 years or older) along with preschool and kindergarten children, they should consider requesting a change to the room’s primary licensed capacity from kindergarten to primary/junior. They could also request an alternate capacity for primary/junior. They would need to meet the ratios and group size for the youngest child present if more than 25% of the children were kindergarten age or younger.
Are tables and chairs required in each licensed space as part of the equipment and furnishings in a program room, for all age groups of children? No. The CCEYA does not specify that tables and chairs be included in each play activity room in a child care centre. Subsection 19(2) sets out the specific furnishings that are required (e.g. a table or counter space that is adjacent to a sink and suitable for dressing or changing the diaper of one child at a time for every licensed infant group, toddler group or family age group). Licensees may use their discretion within the parameters of the CCEYA to include appropriate equipment and furnishings to support the learning and development of each child beyond those set out in subsection 19(2).
No. The CCEYA does not specify that tables and chairs be included in each play activity room in a child care centre. Subsection 19(2) sets out the specific furnishings that are required (e.g. a table or counter space that is adjacent to a sink and suitable for dressing or changing the diaper of one child at a time for every licensed infant group, toddler group or family age group). Licensees may use their discretion within the parameters of the CCEYA to include appropriate equipment and furnishings to support the learning and development of each child beyond those set out in subsection 19(2).
Please note licensees must follow any direction provided by the local medical officer of health (subsection 31(1)) and must ensure they are able to demonstrate compliance with other requirements that may be related to the use of certain equipment and furnishings (e.g., program statement, individualized plans, feeding instructions from parents of children under 12 months of age). Where relevant, program advisors are encouraged to have conversations with licensees about how these requirements will be met.
A Tier 3 monitoring inspection is not required if the program became a Tier 3 solely due to a compliance order for not completing the annual survey. Please outline the three steps program advisors must take when determining if the bring forward can be closed?
Where all published enforcement details for the last 3 years are for failing to furnish to a director statistical information, then
“Recommending the closure of this BF as per the direction in the Compliance Monitoring Internal Directive that advises that Tier 3 monitoring inspections are not required where the program became a Tier 3 licence solely due to the issuance of a compliance order for not completing the annual survey "Ongoing Tier 3 Monitoring”
True or false:
Licensees are responsible for listing all directors and officers in their CCLS Profile and must provide a PRC foreach required individual.
All directors and officers of the corporation, or in the
case of a multi-service agency (e.g., governing council, hospital), all persons responsible for the delivery and oversight of child care programs.
TRUE
What would an individual who is hired by a parent to support their child with exceptional needs while in care at the child care program (CCC/HCCA) be considered (e.g., volunteer or other persons)? What licensing requirements and records would the licensee be required to maintain for this individual?
Where a parent chooses to hire an individual to support their child while in care at the child care program, the licensee must consider this individual as “other persons at the child care centre”. The licensee would be required to obtain and keep the records required under ss.61.1 (1) and ss. 61.1 (2) of O. Reg 137/15 unless those provisions do not apply pursuant to ss 61.1 (3) (i.e., the person is a first responder, regulated health professional or regulated under the Social Work and Social Service Work Act, 1998).
The child’s individualized support plan (as required pursuant to s. 39.1 or s.52, as the case may be) must also include information pertaining to the support this individual will be providing the child, including whether the parent has provided consent for the individual to be left alone with the child.
Would a non-compliance be cited for the posting of allergy and food restriction lists (ss. 43(3)(a), ss. 43(3)(b) and/or ss. 43(3)(c)) if the posted list contains the names of all children with allergies and food restrictions at the time of inspection, but also contains the names and allergies of children who no longer have allergies or who no longer attend the centre? In other words, the list is outdated, but does at minimum, contains the names and allergies/restrictions for children with allergies/restrictions at the time of inspection
No, a non-compliance would not be cited for the posting of allergy and food restriction lists that not only contains the names of all children with allergies and food restrictions at the time of inspection, but also contains the names and allergies of children who no longer have allergies or who no longer attend the centre.
The Program Advisor (PA) must recommend that the licensee updates their allergy and food restriction list(s) to only reflect the names, allergies, and food restrictions of children currently receiving child care at the program, ss. 43(3). Failing to maintain an up-to-date list could result in a staff member making incorrect assumptions regarding children in care who do have allergies
How many non compliances were cited in Central West in 2024?
a) 4925
b) 3782
3782 (b) non-compliances were documented in 2024. A total of 1648 inspections were conducted that year!