Program Matchmaker
Which 477 program helps participants 18+ and out of high school gain short-term work experience in their field of interest?
Adult Vocational Exploration (AVE)
What should be written on the front label of every participant’s physical file?
Last Name, First Name – Intake Date
What Infor module do we use to find or enter vendors?
Payables
What does “AP” stand for when referring to vendor type?
Accounts Payable
What does 477 integrate for tribal governments?
Federal employment, training, and related services funding
A 15-year-old wants a summer job to learn responsibility. What program fits best?
Youth Vocational Exploration (YVE)
What section of the physical file contains W-9s and certificates of completion?
Section 4 – Program Information & Documentation
When searching vendors, what do you enter?
Name, Vendor Number, or Tax ID
If a vendor record shows “LN” instead of “AP,” what must you do?
Request a new AP vendor number
What is one benefit of operating under a single 477 plan?
Flexibility to design culturally relevant and locally driven services. One annual report. No shelf life on funds.
Which program allows participants to receive a stipend while completing supervised on-the-job training related to their education or hourly requirement?
Apprenticeship / Internship (A/I)
What’s one reason physical and electronic files must match in content?
Consistency for audit readiness and traceability
Which tab allows you to verify if a payment was issued and view the check number?
Payment
When requesting a new vendor, which three participant details are required in the email?
Full name, address, and SSN
Name one funding source that supports the Ho-Chunk Nation 477 Program.
DOL, HHS, or DOI/BIA
A participant completes cosmetology school and wants to open their own salon. What program supports that goal?
Entrepreneurial Endeavors (EE)
When saving electronic files, what does adding “_Signed” or “_Draft” help with?
Distinguishing between working copies and final signed versions
If an invoice is still pending approval or rejected, what tab shows where it’s stopped?
Approval Information tab
What should be attached to every vendor creation or update email?
Completed W-9. Updated information, signed and dated within the last year.
Why is documenting services consistently across staff so important?
Ensures fairness, compliance, and reliable reporting
Which two programs could overlap if someone is enrolled in CNA training and needs scrubs for clinicals?
Classroom Training (CRT) + Supportive Services (SS)
List two prohibited storage methods for participant files.
Personal drives, USBs, or email storage
If an invoice cannot be found in Infor, what should staff do next?
Double-check the information and enter the invoice to start payment. Only contact AP if necessary!
If updating a vendor, what detail should be included in the email to help AP locate the record quickly?
The existing vendor number. Then the updated information that needs to change.
In one sentence, summarize the 477 Program mission.
To remove barriers, promote employment and training, and build self-sufficiency for Native people