Absence Limits
How many total absences (excused or unexcused) is a student allowed?
27
Who should decide accommodation requests?
Grants Department
When should parents be notified about late arrivals resulting in removal?
After 3 occurrences
Who is responsible for taking attendance?
PC (or SC if PC unavailable)
Who should receive attendance fault reports?
Grants Department
At how many absences should the PC send the first “at risk of removal” email?
15
If a parent asks for an accommodation, what do you do?
Submit the request to the Grants Department (grants@dfeo.org)
How many minutes after school release must students check in?
15 minutes
What should staff do if Brightwheel has technical difficulties?
Use Alternative Attendance Tracker and submit explanation to grants@dfeo.org
What is considered an attendance fault? (List 3 examples)
Errors, missing check-in/out, missing signatures, double marks, missing passes, etc.
At how many absences should the PC send the second “at risk of removal” email?
20
Turnaround time for reviewing accommodations?
approx. 2 weeks
What is needed to excuse a late arrival?
Access After School Late Arrival Pass
Why is attendance important?
Missing marks can result in lost attendance and risk funding, Child Safety, etc.
When must attendance audits be completed?
By 10:30 AM the next business day
Should notes submitted by parents be stored even if not required?
Yes
What should you do if a parent asks for an accommodation but you feel it may be denied?
Send it to Grants Department, who will inform parents if denied.
Who issues the Late Arrival Pass?
Teachers/administrators
What must be done if pick-up is outside the early release window or policy?
Record on Attendance Penalty Tracker
What must never be done to attendance records?
Changed/Altered to update faults
Why is 27 our absence limit?
180 school days
Required 85% daily attendance
That means 15% can be missed
15% of 180 days = 27 days
What should you do if unsure about a policy exception?
Stick to what is written in handbook.
Send to Grants Department.
Where must PCs file late arrival documents?
PC site hub folder on Google Drive, originals sent to Grants & Compliance
What happens if a student leaves campus before check-in?
They cannot check-in that day
In the event that the PC cannot report the attendance audit on time, who is responsible for submitting it?
Site Coordinator (SC)