Purchase Request Form
The mandatory provider of office supplies.
What is WIST?
The solicitation method used for purchases <$100,000.
What is an informal solicitation or RFQ?
Authority to authorize a purchase.
What are CAPAs?
A program has been asked to delete certain PRFs from the Purchase Portal.
What is Return to Requester queue?
A Ghost Card was used to purchase office furniture through WIST.
What are prohibited WIST purchases?
The number of quotes needed for purchases between $10,000 and $25,000.
What is 3 quotes?
The evaluation basis upon which simplified purchases such as commodities are awarded.
What is low cost?
Program documentation to be submitted to the Procurement Specialist within 5 days of an event where the county provided lunch.
What are the agenda, receipt, and sign-in sheets?
Accountants can request manager review of PRFs.
What is the "Manager" review queue?
A $20,000 project was split into 2 separate purchases of $10,000 each.
What is splitting requirements to circumvent procurement code?
The primary consideration that needs to be made before purchasing items.
What is are there any existing contracts?
The solicitation method used for purchases >$100,000.
What is a formal solicitation or RFP?
Documents to be provided in support of a Ghost Card Audit.
What is US Bank account activity report, US Bank statement, and all receipts?
PRFs over $2,500 require review prior to being received by purchasing.
What is finance review?
The policy which allows for the purchase of food.
What is Policy A1508?
The following are the only individuals authorized to sign supplemental agreements from vendors.
Who is the Chief Procurement Officer and the Board of Supervisors?
A vendor didn't submit its bid by the stated date and time specified for receipt of bids.
What is a late bid?
A County bought gift card was used to purchase water, plates, napkins and utensils for an upcoming event.
What are impermissible uses of gift cards?
The requested lead time for processing a PRF by purchasing.
What is 2 weeks lead time on PRFs?
A PRF was submitted to purchase new artwork for a supervisor's office.
What are prohibited purchases?
The nominal value threshold.
What is $10,000 and no contracted vendor?
A contractor failed to address an evaluation factor worth 30 points.
What is a non-responsive bid?
Non-perishable food items were purchased for an upcoming event.
What is impermissible purchase of food items?
A program wishes to purchase food gift cards in increments of $200.
What is the maximum allowable food gift cards is $100?
Training required to apply for and obtain a Ghost Card.
What is PCard training?