Receipts
If a physical receipt is not provided on tour, what do we need in order to approve the expense?
A service voucher
When must any anticipated travel overages be submitted for approval?
Prior to 30 DPD
What is the float buffer amount per TD?
$200
What app do we use for your expense reports?
Expensify
Is a blurry, illegible photo of a service voucher acceptable?
NO
What are the current TD travel allowances?
$500
Extra $50 if start time is before 11 am
Extra $50 if end time is after 6 pm
Puerto Rico: $150
When can you submit a report for travel reimbursement on a particular tour?
pre-tour OR post-tour
When spending extra $ on tour, what must be included in your expense report?
A screenshot of the written approval
What are the three items I need to be able to see in a physical receipt?
Date, vendor, price
What meal amount do you receive when you include a service voucher in your Expensify report?
$15 per day for lunch.
If you want to spend extra money on your tour, what do you need?
Written approval
How many people are on the EA TDAM team?
TDAM: Tour Director Account Management
Three
What makes a service voucher a receipt?
A signature by a supplier
What is our standard turnaround time for approving an Expensify report?
Off Peak: 2 weeks
Peak: 4 weeks
What is the current Eval bonus structure?
$50 per 5-star eval (no max);
$100 for one GL 5-star;
Where should all TD-related questions be emailed?
the TD inbox (Ea.tourdirectors@EF.com)
What are two examples of supplier types where you can always use a service voucher?
bus tips, cash floats, etc.
How many days post-tour do you have to submit your expense report?
30 days
When should TDs pay for something on tour?
Only if the payment is listed on your float sheet.
Besides a service voucher, what is another voucher type we want to collect in every expense report?
Hotel vouchers