Editing Essentials
What is a Live Cursor?
The colored marker on a document that shows where another person is currently typing in real time.
The tool used to leave a note on a specific piece of highlighted text without changing the actual content.
What is a Comment?
Typing this symbol anywhere in a Google Doc opens a menu to quickly insert dates, files, people, or drop-down menus.
What is the @ key (or Smart Chips menu)?
This basic permission level allows a user to read a file but prevents them from leaving comments or making any changes.
What is Viewer?
The web-based word processor designed for real-time collaborative text editing and document creation.
What is Google Docs?
What is Version History?
This feature automatically keeps a running record of all changes made to a file, allowing you to see who made edits or revert to an earlier copy.
Typing this specific symbol inside a comment allows you to tag a teammate and assign them a direct action item.
What is the @ symbol (or @-mention)?
What is the Explore tool (or Search sidebar)?
The tool in Google Docs and Slides that lets you search the web, images, and Drive files directly within your sidebar without opening a new tab.
The access setting that allows a user to leave feedback and notes, but not directly alter the document text.
What is Commenter?
The cloud app used for collecting responses, creating quick quizzes, and gathering survey feedback.
What is Google Forms?
The feature that automatically saves your document every time you type a single key.
What is Auto-Save (or Cloud Saving)?
The built-in Google Workspace tool that automatically translates comments or document text into different languages.
What is Translate Document?
The feature that allows multiple sections or documents to be neatly tabbed inside a single Google Doc file for easier navigation.
What are Document Tabs?
The highest permission level given to a collaborator, allowing full rights to write, delete, and alter content.
What is Editor?
The app used to create, organize, and analyze numerical data collaboratively in grid cells.
What is Google Sheets?
What is Smart Compose?
The feature in Google Docs that offers real-time sentence completions as you type to speed up your writing.
What are Accept/Reject Suggestions?
The feature that lets you approve or reject proposed edits made by a collaborator in Suggesting Mode with a single click.
What is Gemini?
The generative AI assistant embedded in Google Workspace that can write drafts, rewrite text, or generate images.
The location in Google Drive where a whole team owns the files together, ensuring access isn't lost if a member leaves.
What is a Shared Drive?
The Google Workspace app that lets teams quickly build internal websites or project hubs without needing to code.
What is Google Sites?
The mode you switch to when you want your edits to appear as green track changes rather than directly altering the document text.
What is Suggesting Mode?
What is Resolve?
The action you perform on a comment once the issue has been fixed to hide it from the main document view.
What are Building Blocks (or Project Tracker templates)?
The feature that lets you build interactive tables for tracking project status, decisions, or building roadmaps directly inside Google Docs.
What is Expiration Access (or Temporary Access)?
The advanced sharing feature that revokes a collaborator's access automatically after a specific date or project deadline.
The note-taking tool that syncs sticky notes, checklists, and voice memos across your Workspace apps.
What is Google Keep?