Roles
These people have input regarding meeting time, venue, and items on the agenda.
They are the participants/attendees
This document should be sent out prior to the meeting.
The agenda.
You should do this carefully before responding to someone’s comments.
To listen to him/her.
Name 3 types of meetings.
A job interview, an annual general meeting, a teleconference, an appraisal meeting, a team-building meeting, a management meeting.
These can be provided in order to encourage social interaction after the meeting adjourns.
Refreshments
This person makes sure the meeting is running according to schedule.
The Timekeeper
The room/place where discussions will be held. How is it called?
The venue.
On time (not late)
Punctual
This is effective in determining how effective meetings are, and how they can improve.
Evaluation
Complete the sentences with one verb.
I think we need to _______ a meeting to discuss the issue.
HR managers usually _______ job interviews with potential candidates.
I can't make it on Friday. Can we __________ the meeting for Monday?
I think we need to call a meeting to discuss the issue.
HR managers usually hold job interviews with potential candidates.
I can't make it on Friday. Can we reschedule the meeting to another date?
This person is responsible for facilitating discussion during the meeting.
The Chair/Leader
Make something happen; follow through
Implement.
The chair should maintain this tone at all times.
Positive and professional.
One purpose of sending out a follow-up letter/email is this.
What is outline action plans/summarize decisions made/communicate with absent members.
A meeting's effectiveness be easily evaluated by issuing this to all attendees.
A short survey.
Person who joins the group in order to share information or deliver a speech
Guest speaker
Deal with; speak on
Address
When everyone can agree on an issue to move the meeting forward.
Consensus or come to a general agreement.
Having this after the meeting fosters team building.
Social interaction.
Along with action plans, these also need to be communicated in the follow up in order to avoid plans taking longer than planned.
The deadlines.
Group of elected members of an organization/company who meet to make decisions
Board of directors
Assign roles/tasks to certain people
Allocate
This is done when discussions become stagnant.
To table a meeting means to postpone discussion on something.
If anyone is unsure of what was agreed upon a meeting, as a record of what happened during the meeting. These should be sent out soon after the meeting.
The meeting minutes.
This is a formal proposal for a specific action made by a participant.
A motion.