The MaxTrac document that records any type of association business.
What is a Service Request?
100
The set of documents that ensure that all AMI-utilized contractors are sufficiently insured.
What is the Vendor Packet?
100
When an association Board adjourns from a meeting a reconvenes in a closed session to consider actions involving personnel, litigation and any other confidential matters.
What is an Executive Session?
100
These types of committees generally serve from year to year.
What are Standing Committees.
100
This kind of accounting separartes an association's financial activities into an Operating Account and a Replacement or Reserve Account.
What is Fund Accounting?
200
The alphanumeric character that identifies an association.
What is the association code.
200
A request for Taxpayer Identification Number and Certification.
What is a W-9?
200
A document listing the matters requiring attention during a meeting in a systematic and logical sequence.
What is an Agenda?
200
Tese types of committees serve to achieve a specific purpose and are then disbanded.
What are Ad Hoc Committees?
200
Developed for the Community Association industry, this form of accounting is a combination of cash and accrual accounting.
What is Modified Accrual Accounting?
300
A list of frequently asked questions specific to an AMI managed association.
What is the Questions List?
300
An individual or company providing a service or services to the management companiy's clients/homeowners through tthe direction of the managing agent.
What is a contractor?
300
The type of motion that introduces business to the meeting.
What is the Main Motion?
300
This document is a summary of an association's assets, liabilities, and fund balances at a specific point in time.
What is a Balance Sheet?
400
A message to a MaxTrac user notifying them of a Service Request update or a course of action that needs to be taken.
What is a Reminder?
400
This document provides Board Members with a proposal summary for a particular project/repair in an organized and comparative manner.
What is a Bid Comparison Spreadsheet?
400
An informal general meeting of owners, that does not require formal notice and at which a quorum is not necessary.
What is a Town Hall Meeting?
400
This document provides infoprmation about an association's finacial activities relating to major repairs during the current fiscal year.
What is the Replacement Fund Report (Statement of Income and Expenses for Replacememt Fund)
500
The MaxTrac Report that provides details needed for conducting any annual meeting elections.
What is the Voter Registration Roll?
500
A policy resolution that allows for a Board of Directors or Managing Agent to dispatch contractors to either prepare for or recover from a disaster.
What is a Disaster Preparedness Resolution?
500
The type of motion that has to do with special matters of overriding importance which, without debate, should be allowed to interrupt the consideration of anything else.
What is a Privelaged Motion?
500
This document lists all checks with details of the amounts paid and the general ledger code to which the amount is posted.