EPS Roles
A user who performs the primary sourcing activities in the SAP Ariba application. They are given access to create and manage sourcing projects and contract workspaces.
Who/what is a Buyer?
Legacy Terms are Bid, Proposal, Quote.
What is a Submission?
An executed change to the original Contract that can change the language of a term or condition or, possibly some of the dates of the contract.
What is an Amendment?
Consists of many different processes which include sourcing, vendor management, catalog management and contract management.
What is E-Procurement?
Legal text that can be included in a contract or solicitation.
What is a Clause?
A prospective Supplier that is submitting an electronic bid in response to an Invitation or Open Competition opportunity.
Who/what is a Participant?
Process to create a Supplier record, which IS linked financial management system.
What is Full Registration?
An individual assignment to be completed during a project. These control activities and workflow in a project and are pre-configured in a project template.
What is a Task?
This space consists of “containers” that include Contract data, Contract Documents, Associated documents (i.e. emails related to contract management), and Project management functions (Team Members, Message Boards, Workflows, Approval Flows).
What is a Contract Workspace?
File used to solicit Bids from Bidders.
What is a Solicitation Document?
A user who determines whether an object meets the criteria to proceed to the next stage.
Who/what is an Approver?
Process to create a Supplier record in EPS, but IS NOT linked to financial management systems.
What is Soft Registration?
The opening screen shown when a user clicks on the Sourcing tab in SAP Ariba Sourcing.
What is the Ariba Dashboard?
Legacy Terms: Solicitation, Tender
What is a Sourcing Event?
The group of users that has access to a sourcing, contract or Supplier workspace. May Include Client Procurement Authority, Technical Authority, Approvers, bid evaluators, legal, cost analysts, etc.
Who/what is the Project Team?
Configurable document which is filled out by Suppliers upon registration.
What is the Supplier Profile Questionnaire?
The evaluation of a specific Supplier's response to a solicitation.
What is Grading?
Legacy Terms: The process of issuing a Call-up against a Standing Offer or Contract against a Supply Arrangement.
What is Procure to Order (P2O)?
Used during the solicitation process, these allow Participants to provide their Submission(s) in sections.
What are Envelopes?
Custom teams created at a project level; roles are assigned to groups to determine what access rights the groups are given.
What is a Project Group?
Processes that involve the registration and onboarding of suppliers into EPS for the purposes of conducting business with the Government of Canada.
What is Supplier Relationship Management?
A system functionality used in solicitations that assigns a grade based on pre-defined criteria.
What is Pre-Grading?
Automatic transfer of Purchase Requisition data to the Purchase Order in Ariba.
What is Purchase Order (PO) Flip?
Legacy Term: In ABE - RFP, LOI, RFQ, RFSA, ITT. etc.
What is RFx?