ERSEA
How do programs verify eligibility based on income?
Pay stubs, tax forms, other proof of income for the relevant time. If the parent does not have any income, a written statement outlining their non-existing income(Zero Income Statement)and Tax Transcripts, third party, and staff verification 1302.12(i)(1)(i-iii).
When a child is transitioning from EHS to HS, what should happen?
Eligibility Re-determination. New application and income should be submitted before a child is accepted into a HS program.
Who is responsible for recruitment?
Everybody
What is the process in which we complete forms, engage in one on one conversation, and be hands on helping parents complete documents needed
Enrollment Process
What is the minimal percentage should children attend their programs for our program to be in compliance?
85%
In a two parent household who signs the application?
Both parents
Acceptable documentation for a foster child.
COURT ORDER, GOVERNMENT-ISSUED DOCUMENT, WRITTEN STATEMENT FROM A WELFARE OFFICIAL OR PROOF OF FOSTER PAYMENT
What is the purpose of the selection criteria?
To reach those most in need of services 1302.13
What poverty guideline we should be using for the current school year applications.
2025-2026 Poverty Guideline
Can I child have a modify schedule with EHS
Yes
What do ERSEA acronym mean?
Eligibility, Recruitment, Selection, Enrollment, and Attendance.
Program staff interview this way if an in-person interview is not possible or convenient for the family.
Telephone interview
What categories receive the most points on the selection criteria?
Homeless, foster care, IFSP, Public Assistance(SNAP, SSI, TANF). 1302.14(a)(1)
A program must maintain its ________________level and fill any vacancy as soon as possible. A program must fill any vacancy within 30 days.
Funded enrollment
If a program determines a child eligible under 1302.12(c)(1)(iii), it must allow the child of what type of family to attend for up to 90 days or as long as allowed under state licensing requirements, without immunization and other records, to give the family reasonable time to present these documents.
Homeless family
A program must train management and staff members who make eligibility determinations within...
The first 90 Days of hiring.
What percentage of over income families we can serve? Who approves the over Income applicants for enrollment?
10% and the program director approval is required
What is the required minimum percentage of children receiving subsidy for our program
40%
How long can a slot be vacant before a program has to fill the vacancy?
30 days. 1302.15(a) However, proactive outreach and follow-up should begin immediately when a lack of attendance is identified. The goal is to fill open slots as quickly as possible to remain in compliance with our funder, the Office of Head Start.
When do Family Services reach out to families regarding absences?
3 or more consecutive unexcused absences, or chronic attendance concerns
What is the recruitment frequency?
Is ongoing.
What order we send the completed application packets to Sophia
Proof of Age
Which percentage of children we need to serve that currently have an IFSP?
10%
A program must have this document to help determine the needs in our area.
Community Needs Assessment
What document we can use while meeting with families to address attendance issues.
Responsibility Contract