Sign In & Out Sheets
How old does someone have to be to sign a child out?
18+ years
Who signs the Monthly Attendance Report after verifying it's complete?
Site Supervisor & Family Advocate
What is the first day's attempt for a child's absence?
Phone call to parent (by FA or available staff)
Who is responsible for marking a child's attendance on a daily basis?
Teachers
Who is responsible for reviewing EOM paperwork?
All site staff
How do you document an absence?
With a line through the whole day, "absent" written in red pen, and the whole day highlighted in yellow
In what order should children's names be listed?
Alphabetical order by last name
What is the third day's attempt for a child's absence?
Home Visit and Re-engagement Letter left (by FA and/or other available staff)
How should a child's absence be documented on the Meal Count?
First in pencil, and then in red ink at the end of the day
True or False: When a child transfers to a different class in the same site, they use the same Sign In & Out Sheet
FALSE
What two things are required each time a person signs a child in or out?
Exact time & legible (printed) signature
What main piece of documentation should the MAR match for EOM paperwork?
Meal Count
A site's average daily attendance should be at least what percentage for the first two months? And after the first two months?
90% for the first two months and 85% after that
If a child starts mid-month, how should they be documented on the Meal Count?
In the next available row
When should "N/E" be used on the Meal Count?
For the days after a child drops or transfers out, and the days before a child starts or transfers in
Who is responsible for documenting absences on the back of the sign in & out sheet?
Whoever receives the information about the child's absence
If a child starts mid-month, where should he or she be listed on the MAR?
In alphabetical order by last name
True or False: Only a parent can help a child with their distance learning activities.
FALSE
Each child's attendance on the Meal Count should match what other piece of documentation?
Each child's Sign In & Out Sheet
Who must be aware of custody and court orders?
All site staff
When should you contact the parent if a child doesn't show up to class?
Within the first hour of class
How should transfers be documented?
With either the transfer in or transfer out date, plus a note on the bottom
If a family is having difficulties with Distance Learning and wants to drop the program, what steps can we take before dropping to try to keep them engaged?
Working with & adapting to families schedules as needed, suggesting others that can assist the child in distance learning, providing resources and support, communicating with the family and other site staff, etc.
Who is responsible for the final attendance & meals tally on the Meal Count?
Site Supervisors
What is the new NOA process?
1) Enter the NOA in ChildPlus under the "Enrollment" tab
2) Email ERSEA & Data Entry with supporting documentation as needed