25Live
The search is used to find an event using the resource number.
What is Event Search.
The PS starts off as what type of document
What is Excel
The cost for a department to reserve UU220?
What is $220
The production schedule folders
What are A. Sent to Customer B. Received From Customer C. Ready for staffing D. Staffing Scheduled
F Final G Past Events and Reoccurring Events
Social Tables is
What is digramming web based software
Name the report used for the event meeting.
What is Location Activity Date Grid.
The fields filled in when sending to Client.
What is
Sponsoring Organization
Event Title
Event Date
Event Location
25 Live reference #
Pre -event
Start time
End Time
Reservation Link
Primary Contact Information
Package rate
Total estimated costs
Venues that have built in special lighting - be specific
What is
065-205
MAC
Channel for making time changes
What is Event Changes
The method for adding items to a diagram
Click on object
Drag to Diagram
Release mouse
The tab used to view the pre and post event time.
What is Occurrences?
Process to add the diagram link to the form
What is
Copy the link from social tables
Click on Insert
Click on link
The tables offered in the MAC, Chumash, Plaza and UU220
Mac - 5' round and 8'X30" rectangle
Chumash - 5' round and 6'X30" rectangle
Plaza - 5' round and 6'X30" rectangle
UU220 - 6' X 24"
Where invoices and estimates are stored
What us Event Logistics! Invoices
Event Logistics! Estimates
When creating a diagram what should be your first action?
What is looking for an existing diagram from a past event.
Things to check before requesting a time change.
What are:
Time line for changes
Venue availability
Describe the steps in finalizing a Production Schedule.
Down load Excel
Review PS for errors
Correct as needed
Save as Adobe PDF
Combine the pages
Add the estimate
Review for bank pages and formatting
Upload to final
Print and deliver
Move Excel to Event Logistics!
Update assignment spreadsheet
Fire Marshal and ADA Spacing
Stage to front row 7'
Exits cleared 10'
Seating rows more than 2.5 feet
Table spacing 3.17 feet
Aisle width 36" - if longer than 200' need 60" wide.
Any temporary seats in rows of more than seven (7) seats need to be clipped together to stop topple.
The maximum number of seats in a row without an escape gangway at either end is 12 seats
The maximum number of seat in a row with escape gangways at either end is 25 seats
The time our work is reviewed by the entire Event Management Team
What are the weekly event meetings.
Frequently used room layouts should be?
What is saved for future reference
The tab used to view the Organization and Event Type.
What is details.
Describe in detail the steps taken after receiving the Production Schedule back from the customer?
What is
Check the time of the reservation to 25live.
when does the client plan to arrive
Look for missing information
Are all deliveries occurring during the pre-event time. Will all items be removed during the post event time.
Food? Catering?
A/v needs
Room set-up
Itinerary
ASI Managed Facilities
What are
Children's Center
Rec Center
University Union
Sports Complex
Channel to notify of extra chares, late fees, etc
What is billing changes
The important thing to check after finalizing a production Schedule
What is make sure the link to the diagram works.