PLANNING STEPS
What is the first step in planning an event?
Define event objectives
Why is creating a budget important?
It ensures financial resources are used effectively
Why is promotion important for event success?
It increases awareness and attendance
What’s the first thing to do on the day of the event?
Arrive early to oversee setup
What should be considered when selecting a date and venue?
Availability, capacity, and accessibility
What are two major costs in event planning?
Venue and catering
What details must all posters include?
Time, location, name, and theme of the event
Why should you brief your staff before the event starts?
To ensure everyone knows their roles
What is one key tool for staying organized during event planning?
An event planning checklist or timeline
What should you do if costs exceed your budget?
Adjust priorities or find cheaper alternatives
Where can you promote your event?
Social media, community boards, or email lists
What’s the easiest way of handling unforeseen circumstances?
Having a or multiple backup plans
What’s an important aspect of coordinating vendors?
Maintaining communication to avoid last-minute issues
Why should you track all expenses?
To prevent overspending and stay accountable
What makes a good event poster?
Clear, eye-catching design with essential info
Why is post-event evaluation important?
To learn from successes and mistakes for future events
Why is flexibility important in event planning?
Because unexpected changes or challenges may arise
What’s one strategy to reduce one of the largest event costs?
Negotiating with vendors for better rates
What’s the first thing to consider before marketing an event?
Who your target audience is
What should be done after the event?
Collect feedback from attendees