Event Planning
process of managing a project such as a meeting, convention, tradeshow, ceremony, team building activity, party, or convention.
event planning
celebration of the union of two people and party that follows with food and music.
wedding
A meeting with members of an organization to discuss business matters
board meeting
When discussing event details, focus on understanding your client’s needs, preferences, and concerns regarding the event.
active listening
provides a clear and organized outline of the schedule, allowing attendees to know what to expect and plan their time accordingly.
event agenda
Weddings, festivals, concerts
common events
consists of live music with celebrities or local talent
concert
An event that features music, dinner, etc., attendees purchase a ticket and then are encouraged to participate in an auction or raffle once in attendance
gala
Take the time to understand what your clients are aiming to achieve with their event.
understanding client goals
This ensures that your event stays on track and runs according to schedule.
time management
Galas, pop up events, retreats
uncommon events
Personal event for people to reconnect with old classmates, friends, co-workers, or family. May have food, music, speeches, activities, etc.
reunion
Holding a competition Holding a competition (ex. Eating, singing, etc.) and the public pays for a ticket to the event and votes for the winner
non-sport competition
Whether through quick check-ins or detailed reports, consistent communication demonstrates your commitment to transparency. It ensures that your client feels involved and valued every step of the way.
regular updates
A well-structured agenda keeps attendees engaged by providing a variety of activities and topics throughout the event. It helps prevent boredom and ensures that attendees get the most out of their experience.
attendee engagement
Series of activities, food, or music that surrounds the same topic and brings people together, can run one day or a series of dates throughout a month or season
festival
Meeting for people to step back from daily responsibilities and focus on the larger picture of an organization
retreat
clearly define what the client should expect concerning the event’s timeline, budget, and specific outcomes or deliverables.
clear expectations
By sharing the event agenda with attendees, you provide them with all the necessary information in advance, including session topics, timings, and locations. This helps avoid confusion and ensures that everyone is on the same page.
clear communication
Multiple speakers and sessions are designed for a group of people, may include a keynote, interviews, roundtables, panels, etc.
conference
Temporary event, one day or for a short period of time, that allows a business to try out a product or concept prior to launch
pop up event
It is also important to discuss the event budget openly and honestly from the start. Also, make sure your clients are aware of what they’re paying for and keep them updated on the financial aspect of the planning process.
cost transparency
If any unforeseen changes or adjustments need to be made during the event, having a clear agenda makes it easier to communicate these changes to attendees and keep everyone informed.
flexibility and adaptability