Planes, Trains, and Automobiles
State-leased or rental cars can carry this exclusive group of passengers.
Who are other state employees?
(Sorry, no room for your mom, your bestie, or Swoop’s cousin in the backseat.)
What category of expense does Per Diem cover?
What are meals?
(and incidentals...typically associated with meals)
Upload your receipts here within 2 days of returning from travel.
What is the shared Google Drive folder?
(Think of it as “Feed the Drive or fear the emails.”)
This must be submitted at least 30 days before your travel begins.
What is the Enrollment Services Travel Request Form?
Forgetting to submit your Concur Request Report before traveling is called this.
What is after-the-fact travel?
(a.k.a. “good luck with reimbursement.”)
True or false: You can book a first-class ticket if you say “it was the only seat left.”
What is false (and nice try)?
On your first and last day of travel, you are eligible to receive this percentage of per diem.
What is 75%?
True or false: A picture of your crumpled, coffee-stained receipt counts.
What is true?
(bonus points if legible)
This number of calendar days is the deadline for reconciling a trip after returning.
What is 10 days?
(It's the law.)
Personal vacation add-ons are allowed, but only with this.
What is prior authorization?
(Vegas does not count as “a recruiting destination.”)
When booking travel, we are required to use this as a guideline.
What is "The Most Economic Means Possible."
(I mean, you can fly first class if you don't mind being reimbursed only for the economy fare....)
If a conference provides lunch, this must happen to your per diem.
What is deduct the meal?
(Free food = less free money.)
The university prefers this type of receipt, not just your credit card statement.
What is an itemized receipt?
True or False: If you overestimated how much Cash Advance you needed by an amount considered "incidental," you can submit your Concur Expense Report without addressing it.
(Even the amount of $.03 of cash advance must be returned to EWU and a receipt uploaded before you can submit the report)
Submitting receipts late guarantees this.
What is very sad emails from Stefani?
(and delayed reimbursement, and possibly docked paycheck--which will lead to very sad emails to Stefani from you)
Which type of rental car is reimbursable: compact, mid-size, or “giant SUV fit for a football team”?
What is compact or mid-size?
(The giant SUV is only for Swoop’s entourage.)
Same-day per diem is considered this by the IRS.
What is taxable income?
(Yes, the IRS cares even about your sandwich.)
If you lose a receipt, or some screwball forgets to give you one, you must complete this form to document your expense.
What is a missing receipt affidavit?
(a.k.a. “the walk of shame” form)
True or false: If your travel expense is not in policy, you may have to personally cover it.
What is true?
What is False?
(We will do what we can to get you there. Sadly, you can count on NOT receiving a cash advance.)
You do NOT need to submit this if your trip includes ONLY mileage and/or parking (Ferries count too).
What is a Concur Expense Report?
(Yep. You still need to submit the Travel Request Form)
For the university to cover a meal, you must be in this for the entire time.
What is the meal period?
Breakfast: 7-8 a.m.
Lunch: 12-1 p.m.
Dinner: 6-7 p.m.
Name one thing you can buy on a trip that will definitely get denied for reimbursement.
What is alcohol, souvenirs, or that Swoop-shaped pool floaty?
This can occur if your trip is not reconciled within 10 days.
What is payroll deduction for the amount of the unreconciled cash advance I received?
Submitting your expense report three months late will likely result in this outcome.
What is no reimbursement and eternal Swoop side-eye?